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419 posts

Ultimate Geek
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Topic # 96283 24-Jan-2012 12:40 Send private message

Hi

One of my little passions is supporting a community group by building theater sets. Each production has different people involved and is run almost like a mini company but disbands after each show.

As we step up from amateur to pro, we have to seek funding from other organisations and it's always a good idea to show the workings when asking for money or at least show the money went someplace.

I am looking for something like SharePoint but with Project Management aspects (Gantt charts, WBS). The whole shebang should be clientless and require only a web browser and be suitbale for non-technical use.

The provider needs to tolerate new users and have some kind of public view on selected documents such that I can give the sponsors access to progress reports and restrict the workings, project files, chats etc between the cast and crew only. It should be possible to share documents and pics as well as all the intellectual input of a project between people that are authenticated or public as need be.

At the end of the theater production, a report on all the manhours, costs, contacts etc should be reported such that non-technical offline record keeping can be possible but also such that a neat summary can be presented to the show's sponsors for their records.

The end goal is to quantify completely the actual cost of the production in terms of dollars and manhours (we are mostly volunteers and need to quantify our costs if we become pro).

Any recommendations?

Sharepoint is good, but no project management built in.

Project management software I have seen does not allow for attachments and is usually not designed like this. I dont think we have budget for Project server but that can be arranges if this is simplet o setup and manage (and does not require a CAL)...

I could employ somebody to build something from scratch, but I really am tied for time and would prefer to pay a few $$$s to make it easy and uncomplicated. Unless this is a new gap in the market that has been identified, in which case, I'll exploit it - but lets see what's out there first.

Many thanks for your relative and positive input.


Gund

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3131 posts

Uber Geek
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  Reply # 572711 24-Jan-2012 13:00 Send private message

Microsoft Project Server 2010 + Project Professional 2010?

http://www.microsoft.com/project/en-us/project-server-2010.aspx

http://www.microsoft.com/project/en-us/project-professional-2010.aspx

Choose the on demand hosting solution from the below partners for the above combo for web based usage?

http://www.microsoft.com/project/en-us/on-demand-hosting.aspx







419 posts

Ultimate Geek
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  Reply # 572747 24-Jan-2012 13:53 Send private message

Hi

Does most of what I want, but $50/user/mo for the basic offering is a little big for a currently unfunded community project. I'm not expecting free, but was thinking around $10/user/mo. would be realistic for our needs.

If Office365 offered Project....

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Wannabe Geek


  Reply # 572756 24-Jan-2012 14:12 Send private message

Have a look www.psoda.com

This is an excellent Project Managemetn suite, and is supported here locally in NZ.

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Wannabe Geek


  Reply # 572831 24-Jan-2012 16:23 Send private message

Hi Gund,

I think Psoda will cover all of the areas that you've listed. Send me an email on [email protected] and we can set up a web demo of Psoda for you.

Cheers.
Bruce 
www.psoda.com

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  Reply # 574292 28-Jan-2012 03:55 Send private message

I've been working on a project where a PM has chosen to use http://basecamphq.com/ , it doesn't cost much ($50/month for 35 projects, unlimited users) and offers just about everything you are after.



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Ultimate Geek


  Reply # 574302 28-Jan-2012 08:35 Send private message

www.projectmanager.com

It should do everything you need, plus you can import and export Microsoft Project files.  In addition they are a New Zealand company!




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419 posts

Ultimate Geek
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  Reply # 574404 28-Jan-2012 14:12 Send private message

Hi

Awesome suggestions and all worthy competitors.

I have started working with PSoda as it seems to cover all the bases and I'll report back here when the trial ends to let others know how it went. So far, I'm really impressed!


Thanks    

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