One of the big problems I have with Outlook (which I use at work on a hourly basis) is the fact that its built in search really isn't that great. It got a lot better with Outlook 2007 and the addition of Windows Search, but I still found it was still slow, reliant on iFilters and has a poor previewer.
I've been a long time user of the X1 Professional Client search program. It's a paid product, but it's always been worth the money in my opinion, because of the amount of time and hassle it saves. I've had many people stand at my desk and go "Wow, what version of Outlook is THAT?" as I search in seconds for an email from a couple of years ago.
I don't use folders in my Outlook. Every emails stays in my Inbox. This is because in X1 I can just "create" a new folder instantly by searching for all emails from, for example, Juniper. Or all emails from "Mr Blobby". I can save those searches as well, instantly creating the contents of what would be in that folder.
It's a lot like the power of Gmail Search, but for Outlook. It also builds an index of your documents and allows you to preview them quickly before opening.
The main purpose of this post though is to mention X1 Pro 7, which is X1's new version that's currently in beta and thus freely available for download. Using it you can Index not only your Outlook and Files as before, but you can also index and search Twitter, Facebook, Gmail, Yahoo and even your own IMAP servers.
If you're as much of a search nerd as me, you might like to give it a try. It's very powerful and may help save minutes of your time every day. As the post title suggests, it's kind of like having your own mini Google.
This isn't a paid post, btw. I'm just a long time user and big fan of X1.
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Comment by mike, on 12-Jan-2012 19:46
I use xobni.com which sounds similar and search makes outlook bearable.
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