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1535 posts

Uber Geek
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Topic # 101188 26-Apr-2012 12:04 Send private message

May have placed this in the wrong forum, please move if needed

Hi all

Looking at removing myself from needing to use my ISP email system, and rather move to hosted email with a domain company thus also getting my own domain.

However I am rather confused by all the players in this space and wish to ask people who may have similar setups on who to trust and who to avoid.

My requirements are rather simple - 3 email address, access to email via the web or phone while away from home computer and not costing heaps per month/year. 90% of the time I will be downloading the email from the server via Outlook so requirement for a large storage space is not vital.

Thanks in advance for your help

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270 posts

Ultimate Geek
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  Reply # 615360 26-Apr-2012 12:07 Send private message is good.

I think they are doing some thing at or about $USD3/mo so no big cost, they use CP panel.

Or is good they cost a lot more.

In any moment of decision, the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing.

777 posts

Ultimate Geek
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  Reply # 615361 26-Apr-2012 12:10 Send private message

The two big players are Google and Microsoft. You can get Google Apps for free or pay US$50 per year for the business version which includes extra functionality. Microsoft has Office 365 which starts at just under NZ$10 per month. There are many others, but personally I would only recommend looking at these two.
Both provide 25GB mailboxes and give you access from just about any device. Google Apps has some extra benefits in that it links in with heaps of other online services. Main benefit of Office 365 is that it's Exchange-based and some people prefer this.



31 posts

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  Reply # 615372 26-Apr-2012 12:17 Send private message

theCloud ( have fully automated, self-service, Exchange 2010 for $12 per month ($13.80 incl GST) for a 5GB mailbox and all the addons (Outlook installer, mobile access etc) or a basic POP3 account with 200MB storage for $2 per month ($2.30 incl GST).

All data is in New Zealand and always will be and the platform is setup as a highly resilient cluster of Exchange DAGs (geeky thing) between theCloud Auckland and Hamilton sites.

Disclaimer: theCloud Limited is one of my companies.



2332 posts

Uber Geek
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  Reply # 615377 26-Apr-2012 12:24 Send private message

Google apps for domains.
Register your domain with a registrar ( is good and they do .nz's now and they have a Google Apps button) and then just setup the MX records, wait a bit and off you go. (Google has help files on how do do that)

Google apps for domains is free for up to 10 users.
You get full access to your email via gmail webmail and pop3/imap too.

2064 posts

Uber Geek
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  Reply # 615388 26-Apr-2012 12:43 Send private message

I am currently working for a huge global company who switched recently to Google and it works well. The biggest complaint I see is browser based Gmail being a pita (searching vs sorting) if you imap to outlook and use a folder sync app like insync it is a?good option.

My feelings are that Google can only get better

35 posts

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  Reply # 615652 26-Apr-2012 20:43 Send private message

Microsoft actually has several options:

1. Windows Live - custom domains with options for the new hotmail web client, and use of Windows Live desktop client, or Outlook and

You can also use Skydrive with Hotmail  - this also allows you to then store, access, share and edit documents/photos etc between hotmail, skydive, and Officewebapps

2. Exchange Online
If you want more fully featured messaging, contacts, calender mgmt then the power and functionality of Exchange Server is un-surpassed - you have a few options:
a. Exchange Online standalone - $6.11 per month 
b. Office365
- P plan is $9.75 per month, includes Exchange, Sharepoint, Lync, Forefront

790 posts

Ultimate Geek
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  Reply # 615687 26-Apr-2012 21:30 Send private message

paulb001: Microsoft actually has several options:

1. Windows Live - custom domains with options for the new hotmail web client, and use of Windows Live desktop client, or Outlook and

You can also use Skydrive with Hotmail  - this also allows you to then store, access, share and edit documents/photos etc between hotmail, skydive, and Officewebapps 

+1 for Windows Live. Switched my personal domain email to Windows Live around 3 years ago for myself and family and have found it great. Use Outlook with the Office Connector add-in myself, or Hotmail when away. Other family use the Windows Live email client plus Hotmail. Also Windows Live can be accessed on a Smartphone via Activesync as if its an Exchanage account, so full access to email, calendar and contacts. 

404 posts

Ultimate Geek
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  Reply # 615709 26-Apr-2012 21:52 Send private message

Just a couple of comments:
1) I suggest picking a platform based on the Office productivity suite and email products you prefer to use. For instance if like Google's online Apps and Gmail then choose a Google email option. If you're more at home with Microsoft Office and Microsoft Outlook then pick one of their offerings. As mentioned, they have a free option targeting home use.
2) Office365 - P plan is $9.25 (rather than $9.75 as mentioned above by Paul Bowkett)

1535 posts

Uber Geek
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  Reply # 615973 27-Apr-2012 12:30 Send private message

Thanks for the replies
Some of these solution look more complex than I require however, so I shall have to have a sort out

1535 posts

Uber Geek
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  Reply # 721922 23-Nov-2012 16:09 Send private message

Still haven't done anything about this, but thinking I should after finding that while I can still receive email at my Orcon address I can no longer send (another topic).

I am looking at the various plans listed here and via Google searches for Hosted Exchange Email, and they all talk about mailboxes. I am pretty sure that I only need one mailbox but I am struggling to find FAQ's or guides if within that one mailbox I can create multiple email addresses - (i.e. an email address for myself, my father and my mother) each with their own logon when using Outlook to download the email, or webmail access (i.e. I don't want to see my fathers email even though we have the same mailbox)

Can anyone offer guidance?


BDFL - Memuneh
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Uber Geek
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  Reply # 721925 23-Nov-2012 16:17 Send private message

With Office 365 a mailbox is one user account. This user account can have a number of email aliases. The same goes for Google Apps.

With these services you will pay per user account, not per email address.

I recommend Office 365 because the support you get from Microsoft is a lot better than the support Google provides (forum based for the free service, some support on the paid version).

I left Google because even though having a paid account I was asked to post in the forums. Also their synchronisation is not great for devices using ActiveSync - Apple iOs and Windows Phone. For those devices (and Outlook clients) the best option is Office 365.

Also note that not all Exchange providers give you mobile synchronisation (ActiveSync) or charge an extra for that. While you can get POP/IMAP access, lack of ActiveSync means the experience on mobile devices is going to be really not that great.

8020 posts

Uber Geek
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  Reply # 721935 23-Nov-2012 16:38 Send private message

nzkiwiman: Still haven't done anything about this

It's pretty easy, the steps are:

1: Domain registration
2: Sign up with email provider eg: google apps standard/free or business paid or microsoft office 365, Windows Live for Domains / or other
3: Configure domain/dns/mx records settings as per the email providers instructions
4: Setup accounts/addresses etc in the email provders web admin
5: Wait for dns to propgate then setup devices/machines to access the accounts as per the email providers instructions.

A .nz is around $25/year I like for my dns registrar, though you can get cheaper prices from guys like discountdomains and domains4less at times their control panels /admin websites are more annoying.

By registering the domain name yourself directly with a registrar independent from the email provider or host you have total control over it and it makes it easier to change provider if needed.

For email provider if it's just for personal use I would start with google apps standard/free

I use Google Apps Standard/Free for some of my personal domains and we use use Google Apps Business at work.

I had a good experience with Google phone support for Google Apps relatd to Google services (Analytics and Webmaster tools) that were registered under various company email address when moving those addresses to be groups/alias in the Google Apps account.

1535 posts

Uber Geek
+1 received by user: 124

  Reply # 721940 23-Nov-2012 16:41 Send private message

Thanks freitasm; one mailbox, 3 email aliases is what I am after
Just to make sure that each alias only sees their email, now all emails in the mailbox (have downloaded all documentation but nothing seems to cover this.

Next step - trying to figure out a domain name name to purchase, or figuring out what to stick in front of ([emailname]@[company]

1535 posts

Uber Geek
+1 received by user: 124

  Reply # 721949 23-Nov-2012 16:47 Send private message

Also thanks Ragnor - got sidetracked while posting my reply.

That website to register a domain looks pretty good, just need to figure out what to call the domain I want to own for the rest of my life :-)

8020 posts

Uber Geek
+1 received by user: 386


  Reply # 721954 23-Nov-2012 16:53 Send private message

I should probably add:

6: Import or migrate old email into the new account, can be as simple as drag and drop (if using imap) or there are various tools for it. Unlike pop where mail is pulled down locally and eventually removed from the server you want the server to store everything and the local device to just have a cached copy via imap or activesync

7: Setup mail fetching (both google and microsoft can do this) which pulls email from your old addresses into your new account inbox.

8: Let everyone know your new address.

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