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frednz

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#265495 24-Jan-2020 12:26
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A friend recently wanted to purchase Microsoft Office and was told that it's now only available on a yearly subscription, is that correct? Anyway, he downloaded Office to his computer and found that all the default settings for Word etc required him to use "OneDrive" storage instead of being able to save directly to his hard drives, as he had previously done. After a while, he managed to work out how to save his files directly to hard drives without using "OneDrive", but it seems that Microsoft don't really want you to do this (perhaps I'm wrong)?

 

I have Adobe Photoshop and this clearly and immediately gives you the option of either saving on their cloud or direct to your hard drive. But, I'm interested to know whether you use clouds to back-up your data and whether you think they're secure enough for your confidential files?

 

There are always reports of hackers getting into so-called secure systems, so I'm a bit hesitant to use clouds, but others I've talked to don't have any worries about the security of their cloud data. Can anyone get access to peoples' confidential files that they store on clouds, particularly if there was a legal case involving a person's online activities?

 

Thanks for your views on this.

 

 

 

 


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timmmay
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  #2405781 24-Jan-2020 12:45
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You can save to your computer, at least in my version of office. Just click into save options -> browse -> find your hard drive.

 

Cloud is judged sufficiently secure for paranoid government and corporate files by their security teams, when properly configured, so it's likely secure enough for personal files. AWS systems do not allow them to decrypt files that are encrypted by their KMS service, and if you're paranoid you can encrypt on your computer before you upload them - just don't lose the encryption key.


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robjg63
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  #2406120 24-Jan-2020 15:19
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There are products that will backup those cloud storage sites to another cloud if you need to.
Most businesses would/should do this.




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xpd

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  #2406145 24-Jan-2020 16:17
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Regardless of how/where you store your files, always have an offline backup. Personally, I store very little online these days, as I have a home server which is backed up to a NAS, as well as an external drive every so often.

 

 





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Hammerer
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  #2406149 24-Jan-2020 16:35
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frednz:

 

After a while, he managed to work out how to save his files directly to hard drives without using "OneDrive", but it seems that Microsoft don't really want you to do this (perhaps I'm wrong)?

 

 

It is not difficult to change - there are many tutorials on how to do this and the technology has been around for over a decade. It is only a default setting - Microsoft have not hidden it away in the registry.

 

OneDrive is a really useful feature but it is not a complete solution to securing your data.

 

I recommend having backups on three different media which should be in three different locations. Many people underestimate the likelihood of multiple failures occurring before the first failure is resolved. Many owners of RAID systems have not realised how vulnerable they are to coincidental failures. I even had all three of my computers die within a week.

 

If you use USB sticks then that means three different USB sticks stored in three different locations. I have OneDrive, various external HDD backups in two locations, and various backups on USB sticks.

 

 

 

Regarding legal access to your data. The best way to protect it is to encrypt it so nobody can read it even if they get access to your storage device.


frednz

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  #2406391 25-Jan-2020 07:29
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Hammerer:

 

frednz:

 

After a while, he managed to work out how to save his files directly to hard drives without using "OneDrive", but it seems that Microsoft don't really want you to do this (perhaps I'm wrong)?

 

 

It is not difficult to change - there are many tutorials on how to do this and the technology has been around for over a decade. It is only a default setting - Microsoft have not hidden it away in the registry.

 

OneDrive is a really useful feature but it is not a complete solution to securing your data.

 

I recommend having backups on three different media which should be in three different locations. Many people underestimate the likelihood of multiple failures occurring before the first failure is resolved. Many owners of RAID systems have not realised how vulnerable they are to coincidental failures. I even had all three of my computers die within a week.

 

If you use USB sticks then that means three different USB sticks stored in three different locations. I have OneDrive, various external HDD backups in two locations, and various backups on USB sticks.

 

 

 

Regarding legal access to your data. The best way to protect it is to encrypt it so nobody can read it even if they get access to your storage device.

 

 

Thanks, I agree that just storing data to a cloud isn't adequate and that saving to at least two hard drives in two locations is an excellent approach. Now, if everyone did this we wouldn't hear as many stories about people who lose data through theft, fires and other disasters. I wonder if many people encrypt their data before uploading to a cloud or hard drives? I need to investigate this option as I'm still not that comfortable with storing financial and other confidential data on a cloud. What encryption method is recommended?


SirHumphreyAppleby
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  #2406460 25-Jan-2020 09:02
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frednz:

 

I wonder if many people encrypt their data before uploading to a cloud or hard drives? I need to investigate this option as I'm still not that comfortable with storing financial and other confidential data on a cloud. What encryption method is recommended?

 

 

I particularly like rclone as it is command line based and runs on everything. I backup daily to Google Drive from my Synology NASs and use a script to backup source code to OneDrive when I've finished coding for the day.

 

If you want version control etc., you have to do that manually. E.g. I keep an up to date mirror and 28 source code revisions by date.

 

You can mount drives via rclone as well, but I'm not sure if you can do so on Windows. You can set them up to be accessible via HTTP and other protocols however.


TwoSeven
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  #2406463 25-Jan-2020 09:23
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There often is a difference between using a business and consumer versions of various cloud products and one should be aware of this when it comes to security. An example is OneDrive for Business vs normal OneDrive.

 

also, a business would perform a cloud risk assessment, have a risk strategy, be compliant with various  legislation such as gpdr and would have various data retention and backup policies.

 

 

 

From the website, it still looks like office has a monthly subscription.

 

 

 

 





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timmmay
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  #2406482 25-Jan-2020 10:24
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I don't encrypt before sending financial data to Amazon S3, but it is encrypted by aws. They have zetabytes of data, needle in a haystack, and IMHO it's sufficiently secure.

frednz

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  #2406790 25-Jan-2020 17:09
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frednz:

 

A friend recently wanted to purchase Microsoft Office and was told that it's now only available on a yearly subscription, is that correct?

 

 

Just to correct the above, you can buy a one-off one-user "permanent" copy of Microsoft Office for $239. The problem with this is that it can't be updated. You can buy this from places like Harvey Norman and get a product key, or I guess you could also buy it online.

 

If you want a copy of Office that can be updated regularly, a single-user subscription costs $120 per year and a 5-user subscription costs $165 per year.

 

I'm not sure whether there are enough worthwhile updates to warrant paying an annual subscription, but I suppose business users would go for this option?


SirHumphreyAppleby
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  #2406792 25-Jan-2020 17:12
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frednz:

 

I'm not sure whether there are enough worthwhile updates to warrant paying an annual subscription, but I suppose business users would go for this option?

 

 

Word 2.0C still would do everything I required, other than opening docx files, so not really. You get 1TB on OneDrive per user to sweeten the deal.

 

I wouldn't bother and just use LibreOffice, if not for the fact that another family member paid for it.


timmmay
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  #2406801 25-Jan-2020 17:31
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Word 2007 still works great. It has all the features of the latest Office 365 version that I use at work, it just looks a bit uglier.


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