Geekzone: technology news, blogs, forums
Guest
Welcome Guest.
You haven't logged in yet. If you don't have an account you can register now.




1103 posts

Uber Geek
+1 received by user: 222


Topic # 222444 11-Aug-2017 10:16
Send private message quote this post

Hi There

 

Business 365 email
At what stage does the email mailbox size become simply too big to be workable , and start causing issues

 

Ive seen some say 10Gb
The issue Im seeing, with users on DSL (no fibre) , with 20Gb of 365 cloud stored email , the sync starts to get unworkable
Fix an issue with the sync, then wait days (yes days) for it all to sync/fully download. In the meantime the are issues with speed & searches
Then wait till the next sync fail & start again.

 

So at what size do you say, too much email, archive it out ?
Especially on (slow) ADSL

 

Cheers


Create new topic
2218 posts

Uber Geek
+1 received by user: 623

Trusted
Subscriber

  Reply # 1845057 11-Aug-2017 11:20
Send private message quote this post

Use of Outlook 2013 or 2016 means you can tell Outlook to sync only the last week/fortnight/month/3 months/6 months/year/2 years/all of email.  When you SEARCH within Outlook, the search feature will show you results from both the locally cached storage AND the server storage.  I consider myself an email hoarder, but I only sync 6 months worth of email to my main computers, and the last fortnight to secondary computers.

 

 

 

Separately, for clients with 3000+ messages in a folder I strongly push them to create year folders under their main folders (e.g. Sent 2017, Sent 2016, Sent 2015) as I have seen plenty of recommendations over the years to keep under 3000 or 5000 messages per folder, and seen positive reliability changes from doing so.

 

Ultimately, archiving becomes more of a headache in my opinion.  You have separate storage that is likely tied to only one computer, and if your user decides to drag more messages into that Archive and something goes wrong, or that computer does and there is no recent backup copy, you know who they'll blame!





"4 wheels move the body.  2 wheels move the soul."

“Don't believe anything you read on the net. Except this. Well, including this, I suppose.” Douglas Adams

72 posts

Master Geek
+1 received by user: 17


  Reply # 1845101 11-Aug-2017 12:25
Send private message quote this post

What @Dynamic said basically.

 

The limitations tend to come down to search and the ost file (which is used by search). Once the ost gets to about 10GB you do start to run into problems.  The size of the mailbox isn't much of an issue these days if you manage the synchronisation as @Dynamic suggested.

 

Archiving as @Dynamic discussed it, I completely agree - assuming those issues are based to using PST archiving within Outlook. If you have an online archive (licensed if you want unlimited storage but included if you keep the total under 50GB) it does work a lot better. I actively discourage using PST based archiving but online archiving is recommended for us email hoarders.


 
 
 
 


1709 posts

Uber Geek
+1 received by user: 476


  Reply # 1847419 16-Aug-2017 10:36
Send private message quote this post

Dynamic:

 

Separately, for clients with 3000+ messages in a folder I strongly push them to create year folders under their main folders (e.g. Sent 2017, Sent 2016, Sent 2015) as I have seen plenty of recommendations over the years to keep under 3000 or 5000 messages per folder, and seen positive reliability changes from doing so.

 

Ultimately, archiving becomes more of a headache in my opinion.  You have separate storage that is likely tied to only one computer, and if your user decides to drag more messages into that Archive and something goes wrong, or that computer does and there is no recent backup copy, you know who they'll blame!

 

 

@Dynamic in your experience does it make a difference if the yearly folders are completely separate (i.e. "Sent 2016" in the root of the mailbox), or does it work just as well if they are subfolders (i.e. "Sent Items\2016")?


2218 posts

Uber Geek
+1 received by user: 623

Trusted
Subscriber

  Reply # 1847496 16-Aug-2017 12:24
Send private message quote this post

@Paul1977 subfolders seems to be just fine, and your example Sent Items\2016 is close to how I do it.  I call the subfolder Sent 2016 so if you are searching and the search results only show the folder name and not the hierarchy then you still know where to look.

 

|

 

| - Inbox

 

|     | - Inbox 2016

 

|     | - Inbox 2015

 

|     | - Inbox 2014

 

|

 

| - Sent Items

 

      | - Sent 2016

 

      | - Sent 2015

 

      | - Sent 2014

 

 





"4 wheels move the body.  2 wheels move the soul."

“Don't believe anything you read on the net. Except this. Well, including this, I suppose.” Douglas Adams

305 posts

Ultimate Geek
+1 received by user: 9


  Reply # 1847497 16-Aug-2017 12:25
Send private message quote this post

I believe our largest user has a 70GB mailbox in 365, Ive not heard of them having issues.


1709 posts

Uber Geek
+1 received by user: 476


  Reply # 1847508 16-Aug-2017 12:35
Send private message quote this post

Dynamic:

 

@Paul1977 subfolders seems to be just fine, and your example Sent Items\2016 is close to how I do it.  I call the subfolder Sent 2016 so if you are searching and the search results only show the folder name and not the hierarchy then you still know where to look.

 

|

 

| - Inbox

 

|     | - Inbox 2016

 

|     | - Inbox 2015

 

|     | - Inbox 2014

 

|

 

| - Sent Items

 

      | - Sent 2016

 

      | - Sent 2015

 

      | - Sent 2014

 

 

 

 

Thanks for that, that's a good idea re naming the folders to be more easily searchable.


Create new topic



Twitter »

Follow us to receive Twitter updates when new discussions are posted in our forums:



Follow us to receive Twitter updates when news items and blogs are posted in our frontpage:



Follow us to receive Twitter updates when tech item prices are listed in our price comparison site:





News »

How Oppo shakes New Zealand’s phone market
Posted 22-Aug-2017 18:32


Recognition for top small business advisors
Posted 22-Aug-2017 17:23


OPPO R11 dual 20MP camera phone debuts in New Zealand
Posted 22-Aug-2017 15:45


Intel introduces new 8th Generation processors
Posted 21-Aug-2017 19:02


Trend Micro launches Home Network Security
Posted 21-Aug-2017 18:38


Avondale College students at top of Microsoft Office Specialist World Championship
Posted 21-Aug-2017 14:11


Garmin introduces inReach SE+ and inReach Explorer+
Posted 21-Aug-2017 14:05


Public Wi-Fi plus cloud file sharing
Posted 18-Aug-2017 11:20


D-Link NZ launches professional Wireless AC Wave 2 Access Point for businesses
Posted 17-Aug-2017 19:25


Garmin introduces the Rino 700 five-watt two-way handheld radio
Posted 17-Aug-2017 19:04


Garmin announces the Foretrex 601 and Foretrex 701 Ballistic Edition for outdoor and tactical use
Posted 17-Aug-2017 19:02


Brightstar announces new distribution partnership with Samsung Knox platform in Australia
Posted 17-Aug-2017 17:07


Free gig-enabled WiFi network extends across Dunedin
Posted 17-Aug-2017 17:04


Samsung expands with connect Gear S3 Frontier
Posted 17-Aug-2017 15:55


Fact-checking Southern Cross Next cable is fastest to USA
Posted 17-Aug-2017 13:57



Geekzone Live »

Try automatic live updates from Geekzone directly in your browser, without refreshing the page, with Geekzone Live now.



Are you subscribed to our RSS feed? You can download the latest headlines and summaries from our stories directly to your computer or smartphone by using a feed reader.

Alternatively, you can receive a daily email with Geekzone updates.