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840 posts

Ultimate Geek
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Topic # 22960 13-Jun-2008 15:28
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Was wondering what people are using (Non MS) for managing projects, tasks, Cal, notes etc?
What is working and what is crap?


I'm thinking of an iphone 2.0 - MacBook scenario to use at work and home when July 11th rolls around.
I also have one other spanner, MS exchange is our mail/Cal server. Currently running IMAP for mail folders and wanting a solution to do it all. Would even look at mobileME if that would help.

Ideas welcome



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36 posts


  Reply # 137839 13-Jun-2008 16:33
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So, for GTD on Mac I'm using OmniFocus - can't recommend this enough. Great software. I believe that they are releasing and iPhone version that will sync to the desktop as soon as the Appstore is up and running - so that should work fine. I use Apple Mail to IMAP so I know that side works fine also. As for Exchange integration - not sure. 

Hope this helps.

840 posts

Ultimate Geek
+1 received by user: 5

  Reply # 137862 13-Jun-2008 18:39
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I had a go with OmniFocus, but it seemed limited to text based stuff and there didn't seem to be anywhere to add files or pic to projects, is that the case?
I had trouble getting a task added in Omnifocus to sync back to iCal. It worked fine from iCal to Omni when I sync'd but not the other way. Any ideas here.

Yes, I too saw the iphone 2.0 notice from Omni, wonder if that will any good?

More ideas woud be good from anyone else!

On a side note: Its a shame that MobileME doesn't sync notes and to do's, I wonder why?

Cheers, still Hunting



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  Reply # 137873 13-Jun-2008 19:19
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I've had no problem with sync both ways. To attach files or graphics, you can drag them into the note field for each item. The following shows one:

OmniFocus Attachment

649 posts

Ultimate Geek


  Reply # 138441 16-Jun-2008 16:52
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For GTD I have a massive open loop at the moment on selecting and adopting a tool for GTD (aside from basic notes in mail and manilla folders)

Earlier in the year I started to look at the three majors and seems like they all are focusing on iPhone products - OmniFocus which now has an iPhone versionThings and iGTD with iPhoneiGTD

Would be keen to hear feedback regarding the three and if Things or iGTD will integrate with Exchange.
At the time I was leaning toward Things.. but will start the evaluation again now the iPhone is not far off.

649 posts

Ultimate Geek


  Reply # 138445 16-Jun-2008 16:55
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Forgot to add link to Nozbe the online version and iPhone article Nozbe for iPhone - faster and with new features!

649 posts

Ultimate Geek


  Reply # 138447 16-Jun-2008 16:57
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motorwayne: Its a shame that MobileME doesn't sync notes and to do's, I wonder why?

Not the most elegant version, but could you sync the underlying folders and files to iDisk?

Yes, certainly an oversight.  I used to use Plaxo to share/sync online between Mac and PC (albeit with some timezone issues) and was hoping that MobileMe was to replace it completely.

Just a thought... you might be able to use Backpack information manager 

Also on the Omni site it mentions
OmniFocus on your iPhone or iPod touch. Synchronized with your Mac via .Mac 
Has it been confirmed how it manages notes and to-dos?

840 posts

Ultimate Geek
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  Reply # 138449 16-Jun-2008 16:59
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MattD: I am fully into this right now, so I'll let you know.

I think that OmniFocus will be the winner as it is a professional strength app which does what the others do with iphone support.

I'll come back to you over the next week with an update. 

BTW; I have set all of the above (your list) up on my Mac at least three times and currently am back with OmniFocus, its good. 


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Ultimate Geek


  Reply # 138455 16-Jun-2008 17:07
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Thanks Motorwayne, and look forward to your insights.!

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Wannabe Geek

  Reply # 139660 22-Jun-2008 03:20
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For implementing GTD you might try out this web-based application:

You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
A mobile version is available too.

As with the last update, now you can add or invite Contacts, and share your Projects and Contexts with them.

Hope you like it.

Hawkes Bay
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Uber Geek
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  Reply # 139661 22-Jun-2008 04:02
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I have been using native Windows + Outlook (web, mobile, and Office) on my Windows workstations, with the Plaxo plugin on one Vista desktop, and on my Macbook, using IMAP email, and Plaxo to sync my contacts and calendar.

Has been pretty faultless.

Hope to move towards iPhone 3G syncing directly with Exchange, and Plaxo on a Vista desktop and my Macbook being replaced with MobileMe. This should keep everything synced quite happily across mobile, and different platforms.

Visit for New Zealand based Hosted Exchange, Virtual Servers, Web Hosting, FTP Backup & more.
(1GB free FTP storage, or larger plans from $5.75)
 - Setup your own mailserver at home on Ubuntu Server - full step by step howto here.
 - Have you seen this: Nathan "KFC4LIFE" Dunn.

649 posts

Ultimate Geek


  Reply # 143436 6-Jul-2008 19:07
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motorwayne, did you come up with a winner for your requirements?

840 posts

Ultimate Geek
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  Reply # 143517 6-Jul-2008 22:48
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At this stage the winner is Omni focus! I have been using it for about a month and it does everything well. The BIG bonus with Omni focus in a syncing with the iphone, these guys are releasing a version for the iphone on the 11th. Gotta have that.

Maybe there will be something else come along that is better, but at this stage Omni is good.

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