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Topic # 133585 27-Oct-2013 13:37
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I have a lot of email stretching back years, and I find I need to search it reasonably regularly, to find business contacts, receipts, that sort of thing. Thunderbird isn't very good at searching, even messages store locally. While it does index messages it also seems to index messages that have been moved or deleted, and half the time when it finds a message and I double click to open it can't find the message body. Basically Thunderbird search doesn't seem to work properly.

I'd like to export all my email from thunderbird and gmail to some kind of archiving and search system. I'd like to hear if anyone else has done this, their thoughts and experience.

Systems I've found:
 - MailStore. It's free for personal use, imports gmail (which has awesome search but has to be searched from the web interface), and the couple of reviews found seem fine.
 - DBMail. It seems to store all your email in a RDBMS, not sure what kind of a UI it has. Very technical website which I can't really be bothered reading right now. Seems to be unix based, which doesn't help me much.

Other systems seem to install an IMAP server on my PC, which I don't really want to bother with.

Other thoughts, suggestions, and systems welcome - though please don't tell me not to bother, as happened when someone asked a similar question on Slashdot.

Also, I'm not really a fan of Outlook for home use, I just don't like the UI much, and it makes things I want to do more difficult than necessary. It's fine at work for regular stuff.




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  Reply # 922449 27-Oct-2013 13:51
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how much mail do you have?

I have about 60GB of email in Outlook 2013 sitting on a SSD and search is fine



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  Reply # 922450 27-Oct-2013 13:54
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Less than 1GB. I don't save everything, just specific bits of emails, and I delete attachments from the biggest ones. It's sitting on an SSD.

I don't like Outlook for home use.




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  Reply # 922454 27-Oct-2013 14:05
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I have over 200gb of email across 6-7 email accounts in thunderbird that I need to keep. Searching is usually very quick, So I am amazed your having problems finding stuff with less then 1 gb.

Is it slow or your just not finding what your after ?

Cheers

Lee



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  Reply # 922479 27-Oct-2013 15:07
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Speed is instant. What happens is it seems to have messages in its index, but when I double click on search results to show a message it can't find the message body.

If I can fix thunderbird then that's fine too. Maybe I need to delete the search index or something?




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  Reply # 922506 27-Oct-2013 15:46
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How about put everything on Gmail? You can backup Gmail with a service called Backupify.

You can move the email from Thunderbird by setting Gmail up with IMAP and drag and dropping the messages from your local machine and over to the server.




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  Reply # 922519 27-Oct-2013 15:55
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Yeah I'd be inclined to move everything to a cloud service like Gmail and then let them worry about putting their power into indexing and search. If you want to stick to local email just upgrade to something like Outlook - it's search is pretty impressive in 2010 and 2013.




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  Reply # 922546 27-Oct-2013 17:09
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Gmail isn't a bad idea, I already IMAP to it with Thunderbird. I've heard of cases where Google terminates accounts for no real reason, but I'd rather not be absolutely reliant on it.

Backupify is $3/month, not much but if you keep adding cloud services (eg backup, web hosting, email, backupify, creative cloud, etc, etc) it adds up pretty quick.

I might try MailStore home and see how I get on.




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  Reply # 922693 27-Oct-2013 20:53
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Use gmail for your day to day use + search.

And then use either thunderbird to download everything via imap as a backup or gmvault which will download everything to .eml files which are just text.




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  Reply # 922694 27-Oct-2013 20:55
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David, that doesn't really answer my question about a significant email archive, and gmail has already been discussed.




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  Reply # 922707 27-Oct-2013 21:06
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Exhange Online via Office 365 is also another option. Its $5/mth for the base plan which gives you a 50GB mailbox (and up to 25MB per email), and $10/mth adds on the unlimited archive. Your data is backed up across multiple data centers and you get an SLA included in the cost.

The time you spend cleaning up mail and removing attachments could be spent doing other productive things if you have a big enough mailbox/archive.

http://office.microsoft.com/en-nz/exchange/compare-microsoft-exchange-online-plans-hosted-email-for-business-FX103764022.aspx




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  Reply # 922708 27-Oct-2013 21:06
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timmmay: David, that doesn't really answer my question about a significant email archive, and gmail has already been discussed.


Only that you were thinking on gmail as your significant email archive ( to make use of their search facilities).  And to cover your worries about the account being deleted etc I proposed a local copy. 




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  Reply # 922722 27-Oct-2013 21:24
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Thanks guys, worth considering. For now MailStore is working quite well, I'll play with it for a while and see how it goes.




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  Reply # 922813 27-Oct-2013 22:29
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I was going to suggest using outlook
It has a built in archiving system as well as indexing

With huge mailboxes, I find IMAP usually craps out and you spend endless amounts of time syncing - unless you have a good sorting system.




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  Reply # 922816 27-Oct-2013 22:34
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I think outlook on windows 7 would use Windows Desktop Search, so it might be worth configuring that and see what happens.




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  Reply # 922888 28-Oct-2013 08:56
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The OP doesn't like Outlook for home use

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