Geekzone: technology news, blogs, forums
Welcome Guest.
You haven't logged in yet. If you don't have an account you can register now.
View this topic in a long page with up to 500 replies per page Create new topic
1 | 2 

4 posts

Wannabe Geek

  Reply # 1986434 31-Mar-2018 16:55
Send private message

Most of the data is Excel & Word documents, and also personal pictures and videos.


Our accounting information is all on the cloud so already backed up, and our payroll system gets backed up fortnightly to a flash drive.


I do have a external hard-drive I currently back one computer up to, I think I use Windows back-up for it.
I have used Command prompts from time to time but I'm not overly familiar with them.

2509 posts

Uber Geek
+1 received by user: 1164

  Reply # 1986468 31-Mar-2018 18:05
Send private message

If its for business use then you need to think about what would happen if the files aren't accessible. Either short-term or long-term. And then plan accordingly.


You don't say how much storage your files take, but from your description I'm assuming it's not huge (say less than 3TB). It also sounds like you have only two users, so you don't need a massive hardware spec for many people trying to access stuff at the same time.


So my thoughts are:


get a NAS. Either 2-Bay in Raid5, or a 4-Bay in RAID6 if you need more storage. That will give you a centrally accessible storage pool, with some fault tolerance if a drive fails. However, this does not count as having a backup! While it means you won't lose anything and can keep working if a drive fails, it won't help you if ransomware, a lightning strike, a burglary or a fire etc take out the NAS. You need a backup. If the business is your livelihood then you need two, or better three.


I would:


  • Preferrably use a backup solution that has versioning and keeps old versions of files. The IRD, for instance, won't be very understanding if you can't do your tax return because you accidentally over-wrote a key spreadsheet.
  • Back up the NAS nightly to an external hard drive. Have at least two of them which you rotate. Always keep one of them off site. A full backup weekly and an incremental one nightly would be about the minimum. You can automate that.
  • Also backup the NAS to the cloud. A good cloud backup service doesn't cost that much, certainly compared to the cost and inconvenience of losing your business files and records.
  • When files are done (say the tax records for a particular year) and won't change, burn two copies to a medium such as an optical disc for permanence. Store these in different places.

1472 posts

Uber Geek
+1 received by user: 335

  Reply # 1987533 3-Apr-2018 11:32
Send private message



and our payroll system gets backed up fortnightly to a flash drive.



dont rely on Flash drives for backups. Just not reliable enough for backups (but better than nothing)
At the very least, get 2 or 3 of them & alternate between them (or backup twice to 2 flash drives)



17280 posts

Uber Geek
+1 received by user: 4940

Lifetime subscriber

  Reply # 1987536 3-Apr-2018 11:39
One person supports this post
Send private message

Rule of thumb with backups, backup at least as frequently as your data changes significantly, or at the period at which you can't cope with the loss of data.


Ie: If you have significant data change daily, at least daily. Alternatively, if the loss of 2 days data would be massively inconvenient or expensive then backup more frequently than that. Daily is my recommendation. Also consider archiving as well as backup. We have seen some sad stories where people do one backup a week or day and keep 1-2 backups, but find the data was corrupted a week ago but they didn't notice and there is no chance of recovery. 

1 | 2 
View this topic in a long page with up to 500 replies per page Create new topic

Twitter »

Follow us to receive Twitter updates when new discussions are posted in our forums:

Follow us to receive Twitter updates when news items and blogs are posted in our frontpage:

Follow us to receive Twitter updates when tech item prices are listed in our price comparison site:

News »

Hawaiki Transpacific cable ready-for-service
Posted 20-Jul-2018 11:29

Microsoft Dynamics 365 Business Central launches
Posted 10-Jul-2018 10:40

Spark completes first milestone in voice platform upgrade
Posted 10-Jul-2018 09:36

Microsoft ices heated developers
Posted 6-Jul-2018 20:16

PB Technologies charged for its extended warranties and warned for bait advertising
Posted 3-Jul-2018 15:45

Almost 20,000 people claim credits from Spark
Posted 29-Jun-2018 10:40

Cove sells NZ's first insurance policy via chatbot
Posted 25-Jun-2018 10:04

N4L helping TAKA Trust bridge the digital divide for Lower Hutt students
Posted 18-Jun-2018 13:08

Winners Announced for 2018 CIO Awards
Posted 18-Jun-2018 13:03

Logitech Rally sets new standard for USB-connected video conference cameras
Posted 18-Jun-2018 09:27

Russell Stanners steps down as Vodafone NZ CEO
Posted 12-Jun-2018 09:13

Intergen recognised as 2018 Microsoft Country Partner of the Year for New Zealand
Posted 12-Jun-2018 08:00

Finalists Announced For Microsoft NZ Partner Awards
Posted 6-Jun-2018 15:12

Vocus Group and Vodafone announce joint venture to accelerate fibre innovation
Posted 5-Jun-2018 10:52 to launch Kogan Mobile in New Zealand
Posted 4-Jun-2018 14:34

Geekzone Live »

Try automatic live updates from Geekzone directly in your browser, without refreshing the page, with Geekzone Live now.

Are you subscribed to our RSS feed? You can download the latest headlines and summaries from our stories directly to your computer or smartphone by using a feed reader.

Alternatively, you can receive a daily email with Geekzone updates.