Geekzone: technology news, blogs, forums
Guest
Welcome Guest.
You haven't logged in yet. If you don't have an account you can register now.


StarBlazer

961 posts

Ultimate Geek

Trusted

#208862 2-Mar-2017 15:59
Send private message

Meeting rooms are becoming a bit of a problem for us at work with squatters, over-stayers and interrupters.

 

We have Office 365 and all the meeting rooms are available to be viewed and booked through Outlook, but the biggest problem is the meeting rooms are the only place in our open plan offices to either have a private phone call/conversation or get away from work interruptions and noise.  This is likely to get worse as we look towards a possibility of renting space on another floor as office space.  At the moment in our Wellington office we only have 5 meeting rooms but there is a high throughput from unscheduled use.  I know it's not many but that is actually part of the problem which makes them sought after.

 

While at other customer sites, I have seen digital signage on the door/wall (tablet in a holder running an app) that clearly displays if a room is booked, for how long and by whom.  It also has the option to press a couple of buttons to create and "impromptu" meeting - great for a phone call or quick conversation.

 

I've looked online but the details around pricing are scarce and none of them appear to have an NZ presence.  Some have central management and phone apps to simplify the booking along with analytics on usage. Some other great features are "check-in" where if the room is not used the booking is released stopping the bookings for recurring meetings that get verbally cancelled or the ability to extend/shorten at the touch of a button.

 

My question then is do you have any experience with such a system in NZ? If so what kind of cost to implement and ongoing fees/subscriptions? Do they work or is it just lipstick on a pig and the same problems remain?

 

Many thanks





Procrastination eventually pays off.


Create new topic
jnimmo
What does this tag do
1057 posts

Uber Geek

Subscriber

  #1729009 2-Mar-2017 16:28
Send private message

I'd been looking at putting in one of these https://joanassistant.com/

 

But the pricing is much higher now than the early adopter pricing I was originally looking at

 

Some of the system integrators i.e. VideoPro would be able to supply stuff like with Crestron touch screens or similar, not sure what else is out there

 

EDIT: Nice thing about Joan is the simple DIY installation, recharge batteries occasionally. Can self host on premise or $5 EUR/month for hosting.

 

I suspect be able to get a decent discount on the pricing if enquiring about it, have seen 15% off the manager one leading up to end of the year  on their mailing list


Affiliate link
 
 
 

Affiliate link: Backblaze Unlimited Backup. World’s easiest cloud backup. Get peace of mind knowing your files are backed up securely in the cloud.
StarBlazer

961 posts

Ultimate Geek

Trusted

  #1729019 2-Mar-2017 16:45
Send private message

jnimmo:

 

I'd been looking at putting in one of these https://joanassistant.com/

 

But the pricing is much higher now than the early adopter pricing I was originally looking at

 

Yes 400 Euros does sound a lot, but if there are no ongoing costs it's not too bad especially if you don't need to supply a tablet on top.

 

Thanks for the suggestion.





Procrastination eventually pays off.


antoniosk
2257 posts

Uber Geek

ID Verified
Trusted
Lifetime subscriber

  #1729034 2-Mar-2017 17:09
Send private message

Can you setup the rooms in O365 and use some cheap tablets to just permanently display their calendars?

 

 

 

In portal:

 

Admin > Resources > Rooms & equipment

 

 

 

?





________

 

Antoniosk

 

 

Click to see full size




StarBlazer

961 posts

Ultimate Geek

Trusted

  #1729038 2-Mar-2017 17:15
Send private message

antoniosk:

 

Can you setup the rooms in O365 and use some cheap tablets to just permanently display their calendars?

 

In portal:

 

Admin > Resources > Rooms & equipment

 

?

 

 

Yes, but the great part of the delivered solution is it stops someone coming along and using the tablet for something else and not putting it back on the meeting page.  I like the simplistic and very visual interfaces of the solutions.  You also need Admin rights of the room which means someone could see the full meeting details and "steal" the room by cancelling your booking.

 

Thanks





Procrastination eventually pays off.


Geektastic
16804 posts

Uber Geek

Trusted
Lifetime subscriber

  #1729063 2-Mar-2017 17:53
Send private message

Adapt the dye packs they put in cash containers during transit.

 

Overstay your allotted time by more than 90 seconds and .... pow! Emerge covered in orange dye...!






scottjpalmer
5832 posts

Uber Geek

Moderator
ID Verified
Trusted
Lifetime subscriber

  #1729203 3-Mar-2017 01:53
Send private message

I don't know much about them but have you seen the Evoko ones?




lxsw20
2947 posts

Uber Geek


  #1729205 3-Mar-2017 03:02
Send private message

We use Robin here with an iPad mini on the wall by each room.  

 

https://robinpowered.com/

 

Then we have these mounts: https://hecklerdesign.com/wall-mount-for-ipad-mini which have a PoE to Lightening adapter built in. 

 

 

 

Does the problem still happen? Yes to some degree. Out meeting rooms are all glass though, so people can usually see someone else is waiting outside the meeting room and move out. There is always the odd exec who doesn't play by the rules of course.....




StarBlazer

961 posts

Ultimate Geek

Trusted

  #1729417 3-Mar-2017 14:02
Send private message

Geektastic:

 

Adapt the dye packs they put in cash containers during transit.

 

Overstay your allotted time by more than 90 seconds and .... pow! Emerge covered in orange dye...!

 

 

Funny, unfortunately there would be non-management casualties!  Myself included...





Procrastination eventually pays off.


StarBlazer

961 posts

Ultimate Geek

Trusted

  #1729420 3-Mar-2017 14:05
Send private message

Thanks

 

I've forwarded the suggestions on as a preliminary proposal to start the discussion at least.  Thinking about both Wellington and Auckland the cost could be prohibitive - may have to prioritise the biggest rooms to generate need for the other rooms.

 

I think that once they use the system they will be sold on the benefits.





Procrastination eventually pays off.


Geektastic
16804 posts

Uber Geek

Trusted
Lifetime subscriber

  #1729439 3-Mar-2017 14:49
Send private message

To encourage more efficient meetings, introduce "Meeting Points Bingo".

 

 

 

Every staff member has a weekly allotment. Each point is redeemed for a meeting booking (x points per 15 minutes or something).

 

Meetings running over deduct points at double rate.

 

Meetings finishing early get bonus points.

 

Points tallied monthly and redeemed for prizes or free coffee etc. with more points being better. Worst offenders required to pay the company bar tab at quarterly staff get togethers...






pknz
93 posts

Master Geek


  #1729453 3-Mar-2017 15:05
Send private message

We've got an Evoko unit, expensive, unresponsive but it kinda works for its purpose... it could just be a lot better than what it is.

Create new topic





News and reviews »

Belkin Screenforce Tempered Glass Screen Protector and Bumper - Apple Watch
Posted 15-Aug-2022 17:20


Samsung Introducing Galaxy Z Flip4 and Galaxy Z Fold4
Posted 11-Aug-2022 01:00


Samsung Unveils Health Innovations with Galaxy Watch5 and Galaxy Watch5 Pro
Posted 11-Aug-2022 01:00


Google Bringing First Cloud Region to Aotearoa New Zealand
Posted 10-Aug-2022 08:51


ANZ To Move to FIS Modern Banking Platform
Posted 10-Aug-2022 08:28


GoPro Hero10 Black Review
Posted 8-Aug-2022 17:41


Amazon to Acquire iRobot
Posted 6-Aug-2022 11:41


Samsung x LIFE Picture Collection Brings Iconic Moments in History to The Frame
Posted 4-Aug-2022 17:04


Norton Consumer Cyber Safety Pulse Report: Phishing for New Bait on Social Media
Posted 4-Aug-2022 16:50


Microsoft Announces New Solutions for Threat Intelligence and Attack Surface Management
Posted 3-Aug-2022 21:54


Seagate Addresses Hyperscale Workloads with Enterprise-Class Nytro SSDs
Posted 3-Aug-2022 21:50


Visa Launching Eco-friendly Payment Solutions in New Zealand
Posted 3-Aug-2022 21:48


NCR Delivers Services to Run Bank of New Zealand ATM Network
Posted 30-Jul-2022 11:06


New HP Portfolio Supports New Era of Hybrid Work
Posted 28-Jul-2022 17:14


Harman Kardon Launches Citation MultiBeam 1100 Soundbar
Posted 28-Jul-2022 17:10









Geekzone Live »

Try automatic live updates from Geekzone directly in your browser, without refreshing the page, with Geekzone Live now.



Are you subscribed to our RSS feed? You can download the latest headlines and summaries from our stories directly to your computer or smartphone by using a feed reader.







Backblaze unlimited backup