Outlook and the way it prints out emails question

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cjmchch

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#12495 20-Mar-2007 12:33

When an email is opened in Microsoft Outlook (any version) and the print option is selected the resultant printed page delivers the content of the email plus the header information which includes the following:

User name:
Line
From:
To:
cc:
Subject:

Content

Footer information.

What I am looking for is a way I can get outlook to print the email with the content only, none of the other information.

Ultimately I process an order which is sent to me via email and I want to be able to print that order out in duplicate, process it, then use one of the copies as the order/invoice to be put in with the parcel that is being sent out. I don't want the header info on that invoice that is sent out.

The order itself arrives as an html email and is not, and never will be, an attachment.

Thanks in advance to anyone that can help.

chiefie

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#64403 20-Mar-2007 13:04

Not sure if this will be the solution for your or not, but it seems like it can print customised email style. http://www.outlookprinter.com/.

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bradstewart

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#64404 20-Mar-2007 13:20

Can you not just select the content and print the selection? Works perfectly for me

chiefie

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#64406 20-Mar-2007 13:38

It may work fine in Word but Outlook has its own print style.

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bradstewart

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#64407 20-Mar-2007 13:41

Nope, it still works.

Select what you need, go to print and in the print dialog select Print selected

Just did it two minutes ago. Perfect

Edit: hmm I see we actually have a different plugin that does this. I will find out what it is

chiefie

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#64412 20-Mar-2007 14:20

Brad, how's the shoe taste like? hehe...

See on a plain Outlook, there's only Memo style or Table style for printing email. And there's no normal print dialogue for "Print Selected" as with other Office applications.

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cjmchch

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#64413 20-Mar-2007 14:22

Thanks for the responses, I'd be interested to know what that plugin is if it does what you say, although I'd still love a work around that was more suitable for a work environment where any number of staff could print out the email. I tried the highlight and print method here with no luck.

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#64422 20-Mar-2007 15:09

While browsing this thread, I just noticed a Google Advert at the top of the page for "Professional Outlook Plugins" and http://www.sperrysoftware.com/Outlook/Auto-Print.asp may do what you are looking for.

Gives a whole new meaning to the word "forum" I was deciding - just post a key-word and wait for the Ad to appear in context!

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cjmchch

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#64431 20-Mar-2007 15:42

Thanks for that. I had a look and at first glance thought it would do it, but having seen the screen shots of the software it appears it doesn't. There is no facility o option out the header information. Worse still, and a great way to lose custom is to not offer a trial or demo. It's buy it or nothing. I'll move on and keep looking.

cjmchch

264 posts

Ultimate Geek

#64485 21-Mar-2007 07:19

I ended up by doing it this way, works great too! (you have to have Word though)

1. Start Outlook

2. Click Tools->Macro->Visual Basic Editor

3. If not already expanded, expand Modules and double-click on Module1

4. Copy and paste the script into the right-hand pane of the VB Editor

5. Click the diskette icon on the toolbar to save the changes

6. Close the VB Editor

7. Click Tools->Macro->Security

8. Set Security Level to Medium

9. Select one of the messages containing the order.

10. Run the macro by clicking Tools->Macro->Macros, select this macro, click Run.

Sub PrintMessageBodyOnly()

Dim olkMsg As Outlook.MailItem, _

wrdApp As Object, _

wrdDoc As Object, _

objFSO As Object, _

objFile As Object, _

strFilepath As String

Set objFSO = CreateObject("Scripting.FileSystemObject")

strFilepath = objFSO.GetSpecialFolder(2) & "\MsgBody.htm"

Set objFile = objFSO.CreateTextFile(strFilepath, True)

Set olkMsg = Application.ActiveExplorer.Selection(1)

objFile.Write olkMsg.HTMLBody

objFile.Close

Set wrdApp = CreateObject("Word.Application")

Set wrdDoc = wrdApp.Documents.Open(strFilepath)

wrdDoc.PrintOut

wrdDoc.Close False

Set wrdDoc = Nothing

Set wrdApp = Nothing

Set objFile = Nothing

Set objFSO = Nothing

Set olkMsg = Nothing

End Sub

As an adjunct to this I had trouble getting it to work in conjunction with a rule. The following version of the above facilitates it being included in a rule as a 'run a script' option on the action to peform.

Now, when an email arrives, based on my rule, it checks the subject for two words. When a match is found it automatically sends the message body to the printer with none of the other junk associated with it.

Absolutely perfect for what I wanted. I thought I'd post the code here just in case anyone else has a use for it.

The upated code that allows it to be included in a rule:

Sub PrintMessageBodyOnly(Item As Outlook.MailItem)
Dim wrdApp As Object, _
wrdDoc As Object, _
objFSO As Object, _
objFile As Object, _
strFilepath As String
Set objFSO = CreateObject("Scripting.FileSystemObject")
strFilepath = objFSO.GetSpecialFolder(2) & "\MsgBody.htm"
Set objFile = objFSO.CreateTextFile(strFilepath, True)
objFile.Write Item.HTMLBody
objFile.Close
Set wrdApp = CreateObject("Word.Application")
Set wrdDoc = wrdApp.Documents.Open(strFilepath)
wrdDoc.PrintOut
wrdDoc.Close False
Set wrdDoc = Nothing
Set wrdApp = Nothing
Set objFile = Nothing
Set objFSO = Nothing
End Sub