Outlook Rule - Copy items put in a folder to another.

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trig42

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#174980 12-Jun-2015 16:25

Running Exchange 2010, Outlook 2010.

I have one user that moves all his mail out of his Exchange mailbox into a PST into various (like about 50) folders. We have a small mailbox size limit (2GB), he has about 10GB of mail (I know, too much, but he is a bit of a fossil, and it does get backed up and archived into years).

He wants one of his subfolders from his PST to be available on his phone (so therefore it has to be in his Exchange mailbox too).
It is easy enough to copy the subfolder from his PST to his exchange inbox, and it works fine.

Is it possible to setup a rule or something that monitors that folder in the PST, and copies anything new put into it (so Syncs it) with the folder in his exchange inbox?

jhsol

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#1327799 19-Jun-2015 12:21

To move the folder from the PST back onto Exchange you need to open outlook and begin the copy process manually (ie manually move the folder back onto his Exchange Mailbox via Outlook). He then has to wait for the folder to fully Sync before closing Outlook.

He could create an Outlook rule that went through and pulled all emails that match a specific rule (ie from someone in particular, with a certain keyword in the body etc), but there is no rule to say "if its in folder A from PST file, move to Folder A in Mailbox).
He then needs to stop moving it from Outlook to his PST file. Outlook/Exchange rules are based on mail flow, not folder detection so the sorting of it is done once it arrives into his mailbox (ie send all email from @mydomain.com to folder thisfolder).

So short answer, manually move it back into Exchange and wait for it to sync
No, there is no (outlook) rule to move mail based upon folder detection

nathan

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#1329626 23-Jun-2015 01:00

Why not just increase his mailbox size?