Convert quote to invoice

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Mike61

109 posts

Master Geek
+1 received by user: 28

#284035 27-Mar-2021 10:34

Hi

Does anybody know if you can put a message on a quote saying something like "This quote becomes a tax invoice upon acceptance" in NZ? Obviously all the usual invoice stuff would have to be on the quote e.g. gst number.

Cheers

traderstu

334 posts

Ultimate Geek
+1 received by user: 113

#2681328 27-Mar-2021 11:13

I would say "no"

A tax invoice is quite an important legal document. The first hiccup that I see for you is that the IRD says that you issue a tax invoice "when you sell goods or services", not before. I think it would probably be illegal to issue a tax invoice if there has been no supply.

As an aside, I often smile when I see tax invoices that state "this becomes a tax invoice when paid". I see no reference to this practise in the IRD GST guide and I don't think it would be legally enforceable.

IANAL

BlinkyBill

1443 posts

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Inactive user

#2681332 27-Mar-2021 11:21

If you can issue a quote, why can’t you also issue an invoice?

Mike61

109 posts

Master Geek
+1 received by user: 28

#2681390 27-Mar-2021 12:38

I remember seeing invoices like this in the distant past, just not sure if it is legal.

As for why, just saving some time (i.e. being lazy). I use excel for quoting/invoicing.

coffeebaron

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#2681398 27-Mar-2021 13:20

Just write it up exactly as an invoice, but instead of stating "Tax Invoice", type "Quote" instead. Then once excepted and complete, change quote to tax invoice and done. There may be a few other lines of text to change to, but basically if your quote is same format as your invoice, then very little work required to turn it into an official invoice.

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Mike61

109 posts

Master Geek
+1 received by user: 28

#2681401 27-Mar-2021 13:29

coffeebaron: Just write it up exactly as an invoice, but instead of stating "Tax Invoice", type "Quote" instead. Then once excepted and complete, change quote to tax invoice and done. There may be a few other lines of text to change to, but basically if your quote is same format as your invoice, then very little work required to turn it into an official invoice.

That sounds like a good option.

Cheers

afe66

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#2681413 27-Mar-2021 14:11

Mike61: I remember seeing invoices like this in the distant past, just not sure if it is legal.

As for why, just saving some time (i.e. being lazy). I use excel for quoting/invoicing.

For me it's because sometimes my invoices are submitted to insurance companies who pay me directly and sometimes people pay me directly and then invoice their insurers who reimbursement them back.

Avoids having to send another receipt to those who pay directly.

In 5 years of doing this I have only had 2 occasions where insurance companies contacted me asking for a receipt and both were smaller companies.