Geekzone: technology news, blogs, forums
Guest
Welcome Guest.
You haven't logged in yet. If you don't have an account you can register now.




1872 posts

Uber Geek


# 132180 11-Oct-2013 13:43
Send private message

I guess like most of us I use Outlook. I have about maybe 100 folders and sub folders setup. With outlook 2013 with its new "lets see how hard to read we can make it" view I find it now extra hard to find the folder I want. I always have, now its worse.

Does anyone know of any addons that colour code the folders ?




Is an English Man living in New Zealand. Not a writer, an Observer he says. Graham is a seasoned 'traveler" with his sometimes arrogant, but honest opinion on life. He loves the Internet!.

 

gnfb on trademe

Email Me


Create new topic
5169 posts

Uber Geek

Trusted
Microsoft

  # 913647 11-Oct-2013 13:50
Send private message

could you add the folders you regularly need as Favourites?

right click, show in favourites

re the readability, have you tried changing the theme between white/light grey/dark grey?



1872 posts

Uber Geek


  # 913664 11-Oct-2013 13:58
Send private message

nathan: could you add the folders you regularly need as Favourites?

right click, show in favorites

re the readability, have you tried changing the theme between white/light grey/dark grey?


Yeah I am on dark grey Favorites are a thought guarantee the one you want wont be there though LOL






Is an English Man living in New Zealand. Not a writer, an Observer he says. Graham is a seasoned 'traveler" with his sometimes arrogant, but honest opinion on life. He loves the Internet!.

 

gnfb on trademe

Email Me


 
 
 
 


1382 posts

Uber Geek


  # 913754 11-Oct-2013 16:42
Send private message

I use folders heavily in Outlook as well. But as far as I am aware, one can't colour code folders.  Instead I use an old project management technique of prefixing with numbers.

What I do in my inbox is create a subfolder called z-mail (the z ensures it is last in the inbox). Its purpose is to be the root folder and the one that I backup. Within this I create more sub-folders but these are named 100-People, 200-General etc. (whatever the categories you have are). The number ensures they are listed in the same order.

Within each folder (say 100-People) I just have folders for each person in this case. I have mail rules setup so that it redirects mail into the appropriate folder when it arrives. Mail that I am not expecting or don't require a mail rule for stays in the inbox.

In my favourites I just have the 'unread mail' view and nothing else. I have Outlook configured to start up in the 'Unread mail' view. So all I see is new mail until I have read it. I also have Outlook configured to mark mail read after 0 seconds and show in the reading pane. When I view the email, it is then no longer shown in unread mail.

On the 'unread mail' view you can apply conditional formatting on types of email, also you can apply colour categories (using the Mail rules). For example, when I receive bills from the utilities companies I colour code them with my bill category and then drop them into the appropriate folder. I use the same category in my calendar (all day event) to tell me when my next bill is due.




Software Engineer

 




1872 posts

Uber Geek


  # 914054 12-Oct-2013 12:22
Send private message

TwoSeven: I use folders heavily in Outlook as well. But as far as I am aware, one can't colour code folders.  Instead I use an old project management technique of prefixing with numbers.

What I do in my inbox is create a subfolder called z-mail (the z ensures it is last in the inbox). Its purpose is to be the root folder and the one that I backup. Within this I create more sub-folders but these are named 100-People, 200-General etc. (whatever the categories you have are). The number ensures they are listed in the same order.

Within each folder (say 100-People) I just have folders for each person in this case. I have mail rules setup so that it redirects mail into the appropriate folder when it arrives. Mail that I am not expecting or don't require a mail rule for stays in the inbox.

In my favourites I just have the 'unread mail' view and nothing else. I have Outlook configured to start up in the 'Unread mail' view. So all I see is new mail until I have read it. I also have Outlook configured to mark mail read after 0 seconds and show in the reading pane. When I view the email, it is then no longer shown in unread mail.

On the 'unread mail' view you can apply conditional formatting on types of email, also you can apply colour categories (using the Mail rules). For example, when I receive bills from the utilities companies I colour code them with my bill category and then drop them into the appropriate folder. I use the same category in my calendar (all day event) to tell me when my next bill is due.


I will certainly give that system a go
I do use mail rules although sometimes it seems that the automated feature putting mail on arrival into folders doesnt work and i have to manually run the rules
thanks for taking the time for such a full reply




Is an English Man living in New Zealand. Not a writer, an Observer he says. Graham is a seasoned 'traveler" with his sometimes arrogant, but honest opinion on life. He loves the Internet!.

 

gnfb on trademe

Email Me


1382 posts

Uber Geek


  # 914130 12-Oct-2013 14:45
Send private message

No worries, if there is other stuff you want to know, just let me know. Outlook can (and I say that with a relatively straight face) be quite powerful in the customisation department.




Software Engineer

 


3404 posts

Uber Geek

Trusted

  # 916346 16-Oct-2013 22:29
Send private message

I did two things to greatley improve my outlook expierence.

1) File > Account > Theme - change it to Grey
It will make it less "white"

2) Reinstalled outlook 2010




Ray Taylor
Taylor Broadband (rural hawkes bay)
www.ruralkiwi.com

There is no place like localhost
For my general guide to extending your wireless network Click Here




Create new topic



Twitter and LinkedIn »



Follow us to receive Twitter updates when new discussions are posted in our forums:



Follow us to receive Twitter updates when news items and blogs are posted in our frontpage:



Follow us to receive Twitter updates when tech item prices are listed in our price comparison site:





News »

Microsoft New Zealand Partner Awards results
Posted 18-Oct-2019 10:18


Logitech introduces new Made for Google keyboard and mouse devices
Posted 16-Oct-2019 13:36


MATTR launches to accelerate decentralised identity
Posted 16-Oct-2019 10:28


Vodafone X-Squad powers up for customers
Posted 16-Oct-2019 08:15


D Link ANZ launches EXO Smart Mesh Wi Fi Routers with McAfee protection
Posted 15-Oct-2019 11:31


Major Japanese retailer partners with smart New Zealand technology IMAGR
Posted 14-Oct-2019 10:29


Ola pioneers one-time passcode feature to fight rideshare fraud
Posted 14-Oct-2019 10:24


Spark Sport new home of NZC matches from 2020
Posted 10-Oct-2019 09:59


Meet Nola, Noel Leeming's new digital employee
Posted 4-Oct-2019 08:07


Registrations for Sprout Accelerator open for 2020 season
Posted 4-Oct-2019 08:02


Teletrac Navman welcomes AI tech leader Jens Meggers as new President
Posted 4-Oct-2019 07:41


Vodafone makes voice of 4G (VoLTE) official
Posted 4-Oct-2019 07:36


2degrees Reaches Milestone of 100,000 Broadband Customers
Posted 1-Oct-2019 09:17


Nokia 1 Plus available in New Zealand from 2nd October
Posted 30-Sep-2019 17:46


Ola integrates Apple Pay as payment method in New Zealand
Posted 25-Sep-2019 09:51



Geekzone Live »

Try automatic live updates from Geekzone directly in your browser, without refreshing the page, with Geekzone Live now.


Support Geekzone »

Our community of supporters help make Geekzone possible. Click the button below to join them.

Support Geezone on PressPatron



Are you subscribed to our RSS feed? You can download the latest headlines and summaries from our stories directly to your computer or smartphone by using a feed reader.

Alternatively, you can receive a daily email with Geekzone updates.