Access MYOB file over VPN?

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roly151

6 posts

Wannabe Geek

#55968 11-Jan-2010 17:07

Hi,

I'm a complete noob at this, but how would I securely access an MYOB data file remotely?

I have MYOB Premier Enterprise v6 which allows multi-user access on my home computer (XP Pro) and often need to access from work (XP Pro). At the moment I copy the MYOB data file in the morning and take it to work. But any changes I make have to be replicated when I get back home.

I have MYOB installed on the work computer so was looking to access the MYOB data file on the home computer. Is this the best way? Would something like LogMeIn be a good option?

Thanks in advance!

Sean

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#289036 11-Jan-2010 17:46

MYOB is a slob when used as a multiuser environ (ie Premier) as it uses simple file sharing and basic network methods. Even if you are on a GigE lan its slow. The best method is to use remote terminal server as you suggest, this way MYOB is only accessing local drives, the network is only doing graphic render. So yes something like LogMein which gives you remote desktop access it recommended.

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roly151

6 posts

Wannabe Geek

#289046 11-Jan-2010 18:20

I set up Logmein on both computers and had a play of browsing the shared files. But it was incredibly slow - so much so that it wouldnt be usable.

I didnt try MYOB as I'm not sure how to access the remote MYOB file using logmein? Could someone send through step by step instructions?

I forgot to also say that someone may be using MYOB on the home computer so I dont want to take over the home computer. Is this still a good option?

Cheers

Sean

raytaylor

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#289059 11-Jan-2010 18:51

You need to remotley control the computer that runs the myob software, you dont run the software locally and access it through a vpn

The remote desktop feature built into most versions of windows, VNC or logmein will work. Teamviewer is also really good and easy to setup.

Ray Taylor

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exportgoldman

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#289063 11-Jan-2010 19:01

Or Remote Desktop, it's built into Windows Professional (needed for the PC you are controlling) any PC can run the Remote Desktop viewer program.

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freitasm

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#289069 11-Jan-2010 19:30

Did you install Logmein Hamachi (VPN) or Logmein (Free) which is a remote control software? They are different things - I use both and the remote control is not slow at all.

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askelon

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#289083 11-Jan-2010 20:22

MYOB runs acceptably over logmein (free, not vpn).. It also should run ok over a VPN connection - I have a customer that uses it remotely via VPN, I will chuck her an email and ask her how shes getting along - quickbooks definately runs well enough to use over vpn..

raytaylor

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#289086 11-Jan-2010 20:29

Quickbooks works much better over a vpn because it uses a proper database server when setup in network or workgroup mode.
MYOB still doesnt do this because it accesses the files directly. Even the Accountants Office which is the big backend system that accountants use, still accesses data files directly.
People that do use myob software through a vpn and windows file sharing will have their success due to the fact that the company file will be very small. Once a company file gets upwards of 40mb, then it can become very slow.

Ray Taylor

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meesham

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#289120 12-Jan-2010 00:05

Or switch to Xero (which is web based), best thing I ever did.

exportgoldman

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#289122 12-Jan-2010 00:36

meesham: Or switch to Xero (which is web based), best thing I ever did.

I second this. BEST THING EVER!

Xero changed my life, I could only do 2 reports on MYOB and could never understand it after using it for 5 years running a business and Xero made my life a breeze.

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raytaylor

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#289129 12-Jan-2010 02:30

I dunno about Xero.
It seems to me like MYOB could buy them out any minute like they have for everything else.

Ray Taylor

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roly151

6 posts

Wannabe Geek

#289139 12-Jan-2010 08:01

Xero is not an option at the moment as we need inventory control across multiple locations which I believe xero does not offer yet.

Ok, I'll check which version of logmein I have.

So if I have this right, I have to use remote control software to control the remote computer - which would mean that the person on the local computer could not use myob at the same time?

raytaylor

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#289244 12-Jan-2010 12:16

That is right. Only one person may control the computer at a time.

Ray Taylor

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roly151

6 posts

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#289256 12-Jan-2010 12:36

Then this is not really an option for us. The person on the computer at home needs to be able to work with the computer (including work on MYOB), and I just want to be able to use the MYOB data file as well.

In simple terms, when I open the MYOB application at work, I want to be able to choose the MYOB data file on the home computer to work with and make changes to. Is this possible? Or do I need a server setup at home?

(Reminder that I have MYOB Premier Enterprise that allows multi-user access & XP Pro on both computers)

Ragnor

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#289267 12-Jan-2010 12:58

raytaylor: I dunno about Xero.
It seems to me like MYOB could buy them out any minute like they have for everything else.

Given Xero is a publicly listed company that statement seems a bit misguided

allan

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#289290 12-Jan-2010 14:33

roly151: Then this is not really an option for us. The person on the computer at home needs to be able to work with the computer (including work on MYOB), and I just want to be able to use the MYOB data file as well.

In simple terms, when I open the MYOB application at work, I want to be able to choose the MYOB data file on the home computer to work with and make changes to. Is this possible? Or do I need a server setup at home?

(Reminder that I have MYOB Premier Enterprise that allows multi-user access & XP Pro on both computers)

Do you have any sort of LAN at home, or just a single PC? If the former, conceivably you could use a second PC at home just to allow remote desktop access to, while your user at home continues to use the existing PC.

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