Orcon mail server always filling up

Forums › 2degrees (including Slingshot, Orcon, Flip, Stuff Fibre, MyRepublic, 2talk and Vocus) › Orcon mail server always filling up

ryangodammit

32 posts

Geek

#247966 5-Mar-2019 12:51

I’m using outlook (and iOS) for mail. I’ve got autoarchive set to archive anything older than 6 months everyday but my orcon mail server still fills up real fast.

Have I got it set up right? It should be deleting older things from the server and keeping it relatively empty if outlook auto archive is on right? Is there a better way?

xpd

Geek @ Coastguard NZ
13765 posts

Uber Geek

Retired Mod

ID Verified

Trusted

Lifetime subscriber

#2191359 5-Mar-2019 13:13

Are you using POP3 or IMAP on Outlook ?

Gavin / xpd / FastRaccoon / Geek of Coastguard New Zealand

LinkTree

ryangodammit

32 posts

Geek

#2191375 5-Mar-2019 13:48

Imap

mattwnz

20141 posts

Uber Geek

#2191377 5-Mar-2019 13:59

Are you making sure that you drag old archived emails into a local folder to move it off the mailserver. Otherwise if you are using IMAP, it is always going to eventually fill up. My junk gmail account is now full because I use IMAP, so have had to move some old email across to another folder so it is stored locally. The alternative is to use POP, which will clear the server each time you download email.

xpd

Geek @ Coastguard NZ
13765 posts

Uber Geek

Retired Mod

ID Verified

Trusted

Lifetime subscriber

#2191378 5-Mar-2019 13:59

Check via webmail to see if the mail is getting removed from the server when you do your archiving.

Gavin / xpd / FastRaccoon / Geek of Coastguard New Zealand

LinkTree

ryangodammit

32 posts

Geek

#2191380 5-Mar-2019 14:01

I’m not even confident outlook is archiving. I set it to prompt me when it does it, and I haven’t seen a prompt yet

xpd

Geek @ Coastguard NZ
13765 posts

Uber Geek

Retired Mod

ID Verified

Trusted

Lifetime subscriber

#2191382 5-Mar-2019 14:23

I never rely on AutoArchiving, is always hit and miss IME. Run it manually.

Gavin / xpd / FastRaccoon / Geek of Coastguard New Zealand

LinkTree

mattwnz

20141 posts

Uber Geek

#2191394 5-Mar-2019 15:11

Doesn't outlooks archiving compress it so you can't search it? I just run a rule to move old email into an offline folder.

Equinox IT

Cloud spending continues to surge globally, but most organisations haven’t made the changes necessary to maximise the value and cost-efficiency benefits of their cloud investments. Download the whitepaper From Overspend to Advantage now.

ryangodammit

32 posts

Geek

#2192715 7-Mar-2019 00:07

How do you do that?

PolicyGuy

1726 posts

Uber Geek

ID Verified

Lifetime subscriber

#2192745 7-Mar-2019 08:09

mattwnz:

Doesn't outlooks archiving compress it so you can't search it?

Outlook Advanced Find works just the same in Personal Folders and in Archive Folders, and has done so since at least Office 2K3.
I have no problems finding emails in my Archive Folders - the underlying archive.pst file is 8.4GB and has emails going back to the mid-1990s

ryangodammit

32 posts

Geek

#2192863 7-Mar-2019 10:44

PolicyGuy:
mattwnz:

Doesn't outlooks archiving compress it so you can't search it?

No

Outlook Advanced Find works just the same in Personal Folders and in Archive Folders, and has done so since at least Office 2K3.
I have no problems finding emails in my Archive Folders - the underlying archive.pst file is 8.4GB and has emails going back to the mid-1990s

Thank god I can’t see any of my emails from the mid 1990s