Looking for a good Document Management system

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MackinNZ

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#130816 29-Sep-2013 13:19

so the doc management software can be loaded on one machine.Hi all,

I'm looking for a good affordable document management/archive system. I'd like to be able to use cloud storage and most importantly, easy retrieval form remote locations. I want the users to be able to easily log in and search for and retrieve documents whether via their laptops or even their own home computers or tablets. I'm thinking a web interface would be ideal. Access via mobile devices would be useful too but not essential.

There are heaps of document management packages out there but few with easy remote access it seems. Most seem to be designed for on-premise installation and locally installed software. I'd like the system running on a hosted server and no need for client software ideally. Only one user will be uploading documents into the system so the software will only need to be installed on one machine, the other uses will only need to download and view/print retrieved documents.

Any suggestions appreciated.

Chris.

(Edited for clarity)

Regs

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Snowflake

#904499 29-Sep-2013 14:23

what specific features are you looking for in a DMS?

You can get SharePoint online via Office 365 for a few $ per user per month on its own, or get it in a bundle with Email (exchange), Lync and others for around $7 per user/month.

http://office.microsoft.com/en-nz/compare-office-365-for-business-plans-FX102918419.aspx

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hairy1

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#904500 29-Sep-2013 14:29

Exavault works pretty well. It uses standard ftp so you can do uploading and downloading on virtually any client easily. You can set up end users to have the ability to download but not upload.

My views (except when I am looking out their windows) are not those of my employer.

MackinNZ

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#904578 29-Sep-2013 16:31

I should add that the client web interface needs to be as simple as possible. The users are not very computer literate.

MackinNZ

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#904588 29-Sep-2013 16:40

hairy1: Exavault works pretty well. It uses standard ftp so you can do uploading and downloading on virtually any client easily. You can set up end users to have the ability to download but not upload.

Correct me if I'm wrong but Eaxvault doesn't look like a Doc Management System to me.

hairy1

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#904594 29-Sep-2013 16:48

No. You are right. Not really. It is a good method of providing cloud based documents to a group of people however.

My views (except when I am looking out their windows) are not those of my employer.

raytaylor

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#904703 29-Sep-2013 18:49

I used to look after the IT for an accountants office that used Acclipse. They quite liked it.

NZ based software.

Ray Taylor

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BinaryLimited

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#904705 29-Sep-2013 18:56

MackinNZ: so the doc management software can be loaded on one machine.Hi all,

I'm looking for a good affordable document management/archive system. I'd like to be able to use cloud storage and most importantly, easy retrieval form remote locations. I want the users to be able to easily log in and search for and retrieve documents whether via their laptops or even their own home computers or tablets. I'm thinking a web interface would be ideal. Access via mobile devices would be useful too but not essential.

There are heaps of document management packages out there but few with easy remote access it seems. Most seem to be designed for on-premise installation and locally installed software. I'd like the system running on a hosted server and no need for client software ideally. Only one user will be uploading documents into the system so the software will only need to be installed on one machine, the other uses will only need to download and view/print retrieved documents.

Any suggestions appreciated.

Chris.

(Edited for clarity)

http://xtracta.com/ - NZ software

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#904718 29-Sep-2013 19:28

Hey there,
If you are after something that is web based and very straightforward Xtracta Dochost could be for you. We provide it as an open source package for the Joomla CMS, so you could host it on your own network or we also will soon provide it as a hosted service. Screenshot below. In the screenshot imagine that each of your categories is a link on the left and on the right are all the docs and metafields associated. If you type into the box at the top of each column you can filter by one or more columns, its really easy even for the most illiterate of users. It can be themed as in the following example with you want:

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