Password Safes in a MultiUser Environment

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gundar

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#193606 16-Mar-2016 21:28

What password safe do you use at work and what is great about it?

I have started work upgrading an environemnt and one of the risks we have identified is the password sharing and management is 1990. They use a program called RDM (Remote Desktop Manager) it has a database plugin and can be saved offline, encrypted. It has multi user capability but that is not being used and seems pretty complex to setup. Seems this app is ideal for a small IT shop as it also includes clients like SSH, MSTSC etc, such that any user can select a password and go to that place and be logged in automatically. Nice, but makes admin and security lazy becasue now everybody just logs in as root or local admin.

I'm looking for some experience feedback and suggestions for a simple app I can share on a network, offline cache (encrypted) has multiple levels of security, multiuser and possible even notifications.... This will only be for a few passwords as we are going to consolidate everything to work under AD as the source of truth and we only have a few devices and services that need to be recorded someplace.

Your feedback and discussion is gratefully acknowledged.

Thanks

Gund

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#1514736 16-Mar-2016 21:34

We use Password Manager Pro for our team of 30.

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Lias

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#1514740 16-Mar-2016 21:39

Excel spreadsheet.

Yes it's on my list of things that REALLY need to be changed, but I'm kinda holding off because the bosses preferred replacement is storing on Sharepoint.. in the cloud...

I'm a geek, a gamer, a dad, a Quic user, and an IT Professional. I have a full rack home lab, size 15 feet, an epic beard and Asperger's. I'm a bit of a Cypherpunk, who believes information wants to be free and the Net interprets censorship as damage and routes around it. If you use my Quic signup you can also use the code R570394EKGIZ8 for free setup. Opinions are my own and not the views of my employer.

jnimmo

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#1514742 16-Mar-2016 21:44

For a small team I've used LastPass Enterprise and been pretty happy with it, Multifactor etc. It doesn't quite fit your simple app which can be shared on a network though,

gundar

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#1514763 16-Mar-2016 22:17

Andib: We use Password Manager Pro for our team of 30.

I'm impressed with the features and facilities of this app. I have request a quote and downlaoded the eval.

Thanks for the tip.

gundar

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#1514767 16-Mar-2016 22:27

Lias:

Excel spreadsheet.

Yes it's on my list of things that REALLY need to be changed, but I'm kinda holding off because the bosses preferred replacement is storing on Sharepoint.. in the cloud...

I don't think there is ever a 'stupid' move, but there are some really high risk ones and as long as everybody making the decision understands the risks involved and you have evidence you 'told them so'...

gundar

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#1514768 16-Mar-2016 22:28

jnimmo:

For a small team I've used LastPass Enterprise and been pretty happy with it, Multifactor etc. It doesn't quite fit your simple app which can be shared on a network though,

I have used LP Pro for years personally and I like it very much, but it is not really designed, I think, for IT professionals. I do recommend it to everybody I see saving passwords into a browser becasue it's free version is still so much better and the paid version is literally a few dollars.

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CYaBro

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#1514787 17-Mar-2016 00:56

I've been meaning to try this one out but just haven't got around to it.
https://www.clickstudios.com.au/

Opinions are my own and not the views of my employer.

Lias

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#1514921 17-Mar-2016 10:50

So this started a bit of a conversation at work.

Different need from the OP, what do people do in large (by NZ standards anyways) enterprise environments.

Our IT team is ~80+, supporting ~5000 users. What sort of tools do people use to store passwords in big environments like this. Different teams within IT would need different access to different accounts, granular control etc.

My manager wants to know what other large enterprises are doing before he even talks to a reseller about costs/licensing.

JamesL

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#1514936 17-Mar-2016 11:17

Keepass

Hammerer

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#1514941 17-Mar-2016 11:30

JamesL:

Keepass

KeePass Password Safe is free and open source with many ports to other platforms as a lot of people use Keepass on multiple platforms which is a similar issue to multi-user. You can save direct to cloud storage.

http://keepass.info/help/base/multiuser.html is worth reading.

Behodar

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#1514946 17-Mar-2016 11:48

We wrote our own

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Andib

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#1514947 17-Mar-2016 11:50

Lias:

So this started a bit of a conversation at work.

Different need from the OP, what do people do in large (by NZ standards anyways) enterprise environments.

Our IT team is ~80+, supporting ~5000 users. What sort of tools do people use to store passwords in big environments like this. Different teams within IT would need different access to different accounts, granular control etc.

My manager wants to know what other large enterprises are doing before he even talks to a reseller about costs/licensing.

Sent you a PM

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PolicyGuy

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#1515022 17-Mar-2016 13:50

Lias:

So this started a bit of a conversation at work.

Different need from the OP, what do people do in large (by NZ standards anyways) enterprise environments.

Our IT team is ~80+, supporting ~5000 users. What sort of tools do people use to store passwords in big environments like this. Different teams within IT would need different access to different accounts, granular control etc.

My manager wants to know what other large enterprises are doing before he even talks to a reseller about costs/licensing.

Start with User Requirements - who needs (that's "needs" not "wants"!) access to what, &c.?

Then do Design of the groups and permissions in your Identity & Access Management (IDAM) system - Microsoft AD is amazingly adequate for this
In my experience, nobody should need more than two access IDs and therefore no more than two passwords - one ID is for their 'regular' persona, the other is for their Privileged User role. Typically, a PU logs in with their regular credentials, then uses the 'sudo' / 'access as' facility supported in their operating environment to execute privileged commands.

The password for 'root' or 'can do anything anywhere' userID is a very long and really hard to remember string. It is written down on paper, put in an envelope which is sealed and has '"root" password' written on the outside. That is put in another sealed envelope emblazoned "For Emergency Use Only" "Master Password" and put in the locked filing cabinet of the IT Manager / IT Operations Manager. There will be a second copy in a different location - in one case I caused it to be stored in the Company Solicitor's office off-site. The attached process says that after each use (recorded in a Major Incident log, of course) it must be changed. There should be no 'root'-equivalent accounts

Make sure that there is only One Source Of Truth - ideally the HR / Payroll system which feeds the IDAM system automatically.
Do not permit direct manipulation of user details in Exchange / AD - make people change the HR system data then feed through.

Lias

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#1515027 17-Mar-2016 14:10

Andib:

Lias:

So this started a bit of a conversation at work.

Different need from the OP, what do people do in large (by NZ standards anyways) enterprise environments.

Our IT team is ~80+, supporting ~5000 users. What sort of tools do people use to store passwords in big environments like this. Different teams within IT would need different access to different accounts, granular control etc.

My manager wants to know what other large enterprises are doing before he even talks to a reseller about costs/licensing.

Sent you a PM

Ta, appreciated that.

meesham

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#1515030 17-Mar-2016 14:14

JamesL:

Keepass

We use this too, but we're only a team of 8 people. The built in webdav sync works quite well with multiple people editing the file.

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