We're are in the process of going through all our forms\templates that are legally required to be completed with a view to make sure a) they're quicker and easier to fill out, b) they include all relevant\required information and c) they're quicker and easier to fill out.
As an example, one of the Word templates we use has a standard header and footer, and an intro and outro page with standard required info. The guts of the document has a table structure for guys to manually fill out with procedures required, the standards they relate to, some other bits, and who's responsible for signing that work off. That data will be different per job so the table structure needs to be flexible, hence we don't do this inside a PDF.
The functionality I'm looking for is being able to create a list of procedures pre-populated with the standards they must adhere to, OR, at least have a list of standards the user can either select from a drop down list or drag and drop from a list visible along side. Then, if another page is required for more procedures, a button to insert a new page essentially. Visually, I imagine a more flexible version of Power Point, small slides pre-populated with data, drag and drop into document, manually populate what's left, print, sign, done.