Backing up all phone's email folders and merge into MS Outlook on the PC.

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Forums › Android › Backing up all phone's email folders and merge into MS Outlook on the PC.

rayonline

1734 posts

Uber Geek

#123320 3-Jul-2013 11:13

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Hi, I have a LG Optimus G running Jelly Bean. Is it possible to backup all folders of my Gmail email account incl the sent folders and merge it into MS Outlook or using a simple copy paste command into the folder(s).

I have tried to use IMAP Gmail on Outlook but it's very slow, I prefer POP3. I can set the mail server to keep email for xx days or indefinitely that's the inbox but would like to know how I can backup my sent box off my phone.

Thanks.

nzgeek

618 posts

Ultimate Geek

#849275 4-Jul-2013 14:30

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I think you need to switch back to IMAP access, even though it's slower. It's the only way to sync your sent items. The reason for this is the way that the SMTP, POP3 and IMAP protocols work.

No matter whether you use POP3 or IMAP to retrieve your email, you'll use SMTP to send it. SMTP is a send-only protocol, and is used pretty much everywhere that standard email is passed around (e.g. client-to-server, or server-to-server). Because it is general-use, the server generally doesn't try to save a copy of the mail to some sort of Sent folder.

In order to keep a copy of the sent mail, your email client often needs to push a separate copy to the server. This is done using the protocol you use to manage your mailbox.

POP3 is a read-only protocol. The basic operations it provides are to list the messages, to retrieve a message, and to delete a message. It doesn't have native support for multiple folders, and has no way of pushing email into your mailbox.

IMAP, on the other hand, has a lot more features. It is folder-aware and can move email between folders. It can also push email into folders, such as pushing your sent mail into the Sent folder on the server. There are other protocols that work in similar ways (e.g. Exchange ActiveSync, GMail's native protocol) but IMAP is the open standard.

There may be software available that can sync your phone directly with your PC (i.e. the way it used to be done years ago), but it's much easier just to accept slower mail sync speeds and use the server-based solution.

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