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#61520 18-May-2010 10:45
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Hi Team,

I've a customer who wants to leave his computer accessible to other staff so he can call on them to 'check his email' from time to time, but wants to be able to secure certain messages manually to prevent them being read (e.g. from Lawyer, Accountant, etc).  A password would be required to view the message content, and this would need to be asked for each time a secured message is selected/opened.

I've had a bit of a hunt but cannot so far locate a solution.  Most email security software is of course based around encryption while transmitting.

Any thoughts or tips appreciated!

Cheers in advance

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  #331245 18-May-2010 10:48
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Encrypt a separate PST and store the emails in that.


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  #331248 18-May-2010 10:51
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I'd thought of that, but when Outlook is opened, you are prompted for the password, and the PST stays mounted and available for the rest of the time Outlook is opened.  Mounting and unmounting PSTs while Outlook is running would be a bit of a hassle.

Thanks for the try. 

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  #331288 18-May-2010 11:52
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Outlook's delegate functionality allows you to assign delegates to perform various actions, like checking e-mail, responding to e-mails, create calendar invites etc.

The delegated user (or users) perform this from their own outlook inbox, account, computer, so you don't have to leave your own one open or give anyone your password (which is a fairly big risk).

The 'boss' controls the permissions for their inbox.

There is a setting in outlook delegates called 'Delegate can see my private items'. However, I am not 100% how to make an item private. Google could help there.

I also think that you can just set this for your inbox, so if you moved them out of the inbox (or have a rule that moves them yourself) then the delegate will not see them.

Give it a shot, and see if it meets your requirements.


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  #365686 9-Aug-2010 22:50
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Client went for a password protected separate PST file in the end out of necessity.

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