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91 posts

Master Geek

#62857 16-Jun-2010 08:07
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Hi Guys

I'm the IT guy for a small engineering company of about 10 office staff looking after about 40 odd guys in the field playing on big machines.
Anyway we have SBS03 and sharing all our project files works great in the shared drive but it falls over when it comes to exchange emails. I have tried to get everyone to use public folders but it is a real pain the way outlook hides them way down the folder tree. We have tried copying the emails into the actual folder structure but the only way to get the msg extension seems drag and drop and it is just clunky.

The best solution would to be have either a sync'ed set of folders in each users main mailbox tree or a way to have a shortcut in their main tree to a subdirectory of public folders so you can drag and drop files out of the inbox into it.

I have been trialing which seems like the right idea but you need to add each folder manually rather then allowing it to sync all subfolders. If we are going to shell out a bit of dosh I want a solution that is going to be perfect and simple as the computer literature in the office varies considerably.

Anyway your thoughts would be appreciated as to how companies get around sharing emails relating to a shared project or topic.


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217 posts

Master Geek

  #343683 21-Jun-2010 10:37
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Have you considered SharePoint? The distribution lists work something like the Geekzone forums and allow people to use it via email and/or the web interface. 

It's not an ideal replacement for public folders in Exchange, but bear in mind that Exchange 2010 doesn't have public folders so you're going to have to move away from them at some point anyway.

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