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nunz

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  #1003135 12-Mar-2014 08:52
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nathan:
nunz:
freitasm: 1.Are they able to login via webmail? Go to http://webmail.geekzone.co.nz (yes, it's a redirect, make sure it shows "Microsoft" in the SSL cert) and login there. If they can login and see their email the domain and server are working.

2."Autodiscover" means there's a DNS entry pointing your email domain name to the Microsoft servers, so when entering an email address during configuration (Outlook or Windows Phone for example) it automatically loads the configuration based on that information. If in doubt, you can use m.outlook.com as the server name when configuring.


Thanks for that.

Coming back to this post - a little fresher - I am still perturbed that two different servers have stopped responding. one looks like it was based in hong kong (from its name) and the other who knows where.

It would be a poor service that forces the IT guys to change server names every year on large numbers of mail clients.

I'm using the bog standard outlook.office365.com server names but the question I have is did MS start by using very specific names nad have now pulled configuratons back to the default standard?

Cheers
shane



we have always recommend you use autoconfigure

that doesn't mean that people have to follow the recommendations

Your mailbox will move around servers much more often that once per year.  That is the nature of a multitenant environment.  But you shouldn't notice this at all, its transparent to you

What do you mean by auto config?
With dns you can set up a record that points autoconfig at a server but that is only used in the initial setup.
Outlook doesnt use it again after initial setup.
Secondly. If autoconfig points at a server then when the server changes you need to changr dns record's and get outlook to go through setup again. Trying to sell that to business users is not a goer.

So are you saying outlook auto configs after the initial setup?

If not then a system that forces changes of setup multi times per year is unworkable. My client has 12 - 18 users across 3 time zones and 5000 km. Changing that 2 times ir more per year is a nightmare. Thats 36 to 50 devices for a small company.



Dynamic
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  #1003171 12-Mar-2014 10:15
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nunz: 
What do you mean by auto config?
With dns you can set up a record that points autoconfig at a server but that is only used in the initial setup.
Outlook doesnt use it again after initial setup.
Secondly. If autoconfig points at a server then when the server changes you need to changr dns record's and get outlook to go through setup again. Trying to sell that to business users is not a goer.

So are you saying outlook auto configs after the initial setup?

If not then a system that forces changes of setup multi times per year is unworkable. My client has 12 - 18 users across 3 time zones and 5000 km. Changing that 2 times ir more per year is a nightmare. Thats 36 to 50 devices for a small company.


The autodiscover updates Outlook settings fairly regularly so that server changes can be done without touching the client machines.  For this reason the DNS needs to be set up as recommended.  Have a look at the domain settings in the Office365 portal.  It should not take long to make the DNS changes or to fire them to the client's ISP to have the changes made.

The autodiscover needs to be set up for Out of Office to work as well if I remember correctly.  For some reason even if you are currently connected to an Exchange server, you can't get the Out Of Office to configure if the DNS records are not correctly set up.

Let me know if you need any more tips.




“Don't believe anything you read on the net. Except this. Well, including this, I suppose.” Douglas Adams


nathan
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  #1004214 12-Mar-2014 12:51
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do you have an example of the server name in Outlook that didn't work when the PC hadn't been connected for a while

did it have a GUID name/number in front of the FQDN or not?



nunz

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  #1004228 12-Mar-2014 13:53
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nathan: do you have an example of the server name in Outlook that didn't work when the PC hadn't been connected for a while

did it have a GUID name/number in front of the FQDN or not?


It did have a GUId number on one and a FQDN silimar to hkdng..... on the other one.

I was not aware outlook changes its mail settings regularly. How would this work with other mail clients as my customers use entourage, mac mail, thunderbird etc depending on platform and need. surely they dont all check auto discover and change email settings all the time.

Shane




nunz

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  #1004230 12-Mar-2014 13:54
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The GUID was

a2c20ac4-b4ac-4206-b7c7-2818392d4907@clientname.co.nz

they also have server names like hkdgn.outlook.office365.com - or similar.

i'll txt client name to you off post.

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