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397 posts

Ultimate Geek


# 17614 4-Dec-2007 12:08
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I've been using Access to export data to Excel all year... this data has been increasing in size as the project nears completion and now I find that when I export a table (or query) to Excel using the OfficeLinks Tools option "Analyze it with MS Excel" I receive an error message complaining about row limitations. We're only talking about 16,000 - 18,000 rows.

I know that Excel can handle ~64,000 rows when just working within that application. Is there something going on in Access that needs addressing?

Further notes: I'm exporting to Excel so that I can carry out a final review of the data before I convert it to a tab delimited text file, which I then use in an upload tool (for upload into a SAP database). Any option to export direct as a text file? I could then import into Excel...

Using MS Access 2000, Excel 200, XP SP2

Cheers, Stevo

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397 posts

Ultimate Geek


# 98190 4-Dec-2007 12:23
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When you export to excel using this method MS Access exports it to excel in the 5.0/95 format.
As is discussed here:

Further explanation here:

For backward compatibility, Microsoft Access defaults to the Excel 5.0 specification, which is limited to 16,384 rows. Also, Access does not check the row count before attempting to send the data to Excel.

To work around this behavior, use one of the following methods:
• Use Excel to import the data from Access.
• In Access, click Export on the File menu, and then export to Microsoft Excel 97-2000 format. Make sure that the Save formatted check box in the Export Table dialog box in Access is not selected. Then open the file in Excel.
• Limit the number of rows sent to Excel by creating a query in Access and setting the TopValues property to 16,384. Then, analyze the query with Microsoft Excel.

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