Geekzone: technology news, blogs, forums
Welcome Guest.
You haven't logged in yet. If you don't have an account you can register now.

Professional yak shaver
1599 posts

Uber Geek
+1 received by user: 8


Topic # 113065 4-Jan-2013 09:20
Send private message

Morning, folks!

I have a consulting client that has decided to move their paper-based files to an online facility. The client has a fair amount of files stashed in filing cabinets that need to be scanned, possibly OCR-ed and filed away in a system that allows for searching through using keywords.

I also work full-time for a company that does a similar thing, but I want to get more suggestions to put on the table so that I can offer him an unbiased range of options.

What companies do you know of that provide such a service? Bonus points if you include pricing, although that's not the main driver.

"Roads? Where we're going, we don't need roads." - Doc Emmet Brown

Create new topic
3940 posts

Uber Geek
+1 received by user: 493


  Reply # 740301 4-Jan-2013 22:00
Send private message

Some of the print mail places would probably do it, Western Mailing etc.

I've never seen small (ish) volumes systems set up, on Kofax and Captiva based onesm, and they tend to be priced in the 10's to 100's of thousands when you factory in the software, support and hardware to run it fast enough.  Also they're for much higher volumes, like 1000's per day.

Previously known as psycik

Gigabyte AMD A8 Brix --> Samsung LA46A650D via HDMI, NextPVR,OpenHAB with Aeotech ZWave Controller
Media:Chromecast v2, ATV4, Roku3, Raspberry PI temperature Sensors and Bluetooth LE Sensors,HDHomeRun Dual
Windows 2012 
Host (Plex Server/Crashplan): 2x2TB, 2x3TB, 1x4TB using DriveBender, Samsung 850 evo 512 GB SSD, Hyper-V Server with 1xW10, 1xW2k8, 2xUbuntu 16.04 LTS, Crashplan, NextPVR channel for Plex,NextPVR Metadata Agent and Scanner for Plex

3395 posts

Uber Geek
+1 received by user: 397


  Reply # 740331 4-Jan-2013 23:50
Send private message

This is exactly what we do:

We have a number of options for SaaS based software to host on behalf of the client to do what you want and some of it can also be installed in house if required. I'll drop you a PM.

BTW for reference for this project and further readers looking for information for their projects - full page OCR is not usually all you need. Quality metadata information is in almost every case a must have for quickly finding the document you want while full indexing is more an auxiliary to this.

3206 posts

Uber Geek
+1 received by user: 613


  Reply # 740460 5-Jan-2013 17:56
Send private message

Acclipse i believe do something like it.

A few of our accountant clients use their email and document managment system.

Whenever you send an email, file an email or save a document, acclipse pops up and asks which client its for out of the acclipse database (integrates with billing software) and stores the file for easy lookup.

I am pretty sure they have some scanning system as well.

A lawyer client i know uses the paperport software that came with their mid range Brother MFC. It can create a searchable pdf which i *think* they use some search indexing program like google desktop to search through the files for keywords. Another of our techs looks after them so i am not sure of the specifics.

Ray Taylor
Taylor Broadband (rural hawkes bay)

There is no place like localhost
For my general guide to extending your wireless network Click Here

Create new topic

Twitter »

Follow us to receive Twitter updates when new discussions are posted in our forums:

Follow us to receive Twitter updates when news items and blogs are posted in our frontpage:

Follow us to receive Twitter updates when tech item prices are listed in our price comparison site:

News »

Microsoft Dynamics 365 Business Central launches
Posted 10-Jul-2018 10:40

Spark completes first milestone in voice platform upgrade
Posted 10-Jul-2018 09:36

Microsoft ices heated developers
Posted 6-Jul-2018 20:16

PB Technologies charged for its extended warranties and warned for bait advertising
Posted 3-Jul-2018 15:45

Almost 20,000 people claim credits from Spark
Posted 29-Jun-2018 10:40

Cove sells NZ's first insurance policy via chatbot
Posted 25-Jun-2018 10:04

N4L helping TAKA Trust bridge the digital divide for Lower Hutt students
Posted 18-Jun-2018 13:08

Winners Announced for 2018 CIO Awards
Posted 18-Jun-2018 13:03

Logitech Rally sets new standard for USB-connected video conference cameras
Posted 18-Jun-2018 09:27

Russell Stanners steps down as Vodafone NZ CEO
Posted 12-Jun-2018 09:13

Intergen recognised as 2018 Microsoft Country Partner of the Year for New Zealand
Posted 12-Jun-2018 08:00

Finalists Announced For Microsoft NZ Partner Awards
Posted 6-Jun-2018 15:12

Vocus Group and Vodafone announce joint venture to accelerate fibre innovation
Posted 5-Jun-2018 10:52 to launch Kogan Mobile in New Zealand
Posted 4-Jun-2018 14:34

Enable doubles fibre broadband speeds for its most popular wholesale service in Christchurch
Posted 2-Jun-2018 20:07

Geekzone Live »

Try automatic live updates from Geekzone directly in your browser, without refreshing the page, with Geekzone Live now.

Are you subscribed to our RSS feed? You can download the latest headlines and summaries from our stories directly to your computer or smartphone by using a feed reader.

Alternatively, you can receive a daily email with Geekzone updates.