Scanning and storing large quantities of documents

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magu

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Topic # 113065 4-Jan-2013 09:20

Morning, folks!

I have a consulting client that has decided to move their paper-based files to an online facility. The client has a fair amount of files stashed in filing cabinets that need to be scanned, possibly OCR-ed and filed away in a system that allows for searching through using keywords.

I also work full-time for a company that does a similar thing, but I want to get more suggestions to put on the table so that I can offer him an unbiased range of options.

What companies do you know of that provide such a service? Bonus points if you include pricing, although that's not the main driver.

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davidcole

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Reply # 740301 4-Jan-2013 22:00

Some of the print mail places would probably do it, Western Mailing etc.

I've never seen small (ish) volumes systems set up, on Kofax and Captiva based onesm, and they tend to be priced in the 10's to 100's of thousands when you factory in the software, support and hardware to run it fast enough. Also they're for much higher volumes, like 1000's per day.

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Zeon

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Reply # 740331 4-Jan-2013 23:50

This is exactly what we do:
https://power-business.co.nz/

We have a number of options for SaaS based software to host on behalf of the client to do what you want and some of it can also be installed in house if required. I'll drop you a PM.

BTW for reference for this project and further readers looking for information for their projects - full page OCR is not usually all you need. Quality metadata information is in almost every case a must have for quickly finding the document you want while full indexing is more an auxiliary to this.

raytaylor

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Reply # 740460 5-Jan-2013 17:56

Acclipse i believe do something like it.

A few of our accountant clients use their email and document managment system.

Whenever you send an email, file an email or save a document, acclipse pops up and asks which client its for out of the acclipse database (integrates with billing software) and stores the file for easy lookup.

I am pretty sure they have some scanning system as well.

A lawyer client i know uses the paperport software that came with their mid range Brother MFC. It can create a searchable pdf which i *think* they use some search indexing program like google desktop to search through the files for keywords. Another of our techs looks after them so i am not sure of the specifics.

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